At Boston Children's Hospital, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness. And in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed team and discover how your talents can change lives. Yours included.
The Executive Assistant, VP will be responsible for:
Organizing and overseeing administrative support services for the SVP of Patient Access and the Physician's Organization President. Planning schedules to ensure adequate coverage for critical administrative functions. Recommending and assisting in development and implementation of departmental administrative policies and procedures.
Monitoring and maintaining department record keeping systems, including highly sensitive and/or critical administrative and financial data. Overseeing information input into computer databases and spreadsheets, monitoring data validity and compiling, printing and distributing periodic reports and other information.
Monitoring and reconciling budget reports and department expenses, researching and resolving errors or discrepancies. Collecting and preparing information and other materials required for preparation of annual budget, grant applications and other documents for administrative, financial, clinical and/or research purposes.
Organizing and maintaining daily administrative operations of department. Preparing, verifying and monitoring departmental payroll and maintains related records. Preparing periodic reports and documents to comply with hospital, governmental, regulatory and/or funding agency requirements. Monitoring employee review dates, terminations and other personnel actions.
Planning, preparing and organizing logistic and administrative requirements for seminars, conferences and other special programs or events.
Scheduling appointments and meetings and maintaining supervisor's calendar. Reserving meeting locations, orders supplies and services and prepares agenda and other materials. Preparing travel arrangements, including airline reservations and hotel accommodations.
Monitoring and maintaining department supply inventory and computer equipment. Authorizing purchase of supplies and equipment repair services within established budget allocations.
Leading and supervising work of designated office support personnel. Training and orienting new personnel and communicating changes in hospital and departmental policies and procedures.
Transcribing and typing from recorded dictation or rough draft correspondence, reports, manuscripts, charts and other materials including highly complex and/or confidential financial/business documents.
To qualify, you must have:
The level of knowledge typically acquired through completion of two years of occupationally‑specific education or an Associate's degree in business or a closely related field and three to four years of experience.
The analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
The ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
Boston Children's Hospital offers competitive compensation and unmatched benefits.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability
Internal Number: 2831416
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.