The primary responsibility of the Academic Systems Coordinator will be to coordinate and oversee all academic and advisor-related systems, support undergraduate instruction and activities related to student academic life, along with develop and implement academic support programs for students and instructors.
The successful candidate will use strategic systems thinking, leadership development theory, and relationship-building skills to facilitate the department’s mission of cultivating the potential of our people and our students. By using skills in inquiry, analysis, coaching, communication, and critical thinking, s/he will create and improve systems processes, support program development, and co-construct student development through working in our program.
Leadership Minor Intern Program Coordinator (25%)
• Curriculum: Determines which pieces of the Leadership Minor curriculum are implemented into the Leadership Minor Intern Program - and how. • Program Policies & Procedures: Determines and establishes the policies and procedures of the Leadership Minor Intern Program. Records all policies & procedures and clarifies questions, as needed. • Recruitment & Marketing: Sets and executes recruitment and marketing plans. • Selection & Placement: Reviews all Leadership Minor Intern applications and selects qualified Leadership Interns. Places Leadership Minor Interns with Instructors, based on a variety of criteria. • Events & Trainings: Sets, plans, and facilitates all Leadership Minor Intern Events and Trainings (such as Orientation and Mid-semester Meetings). • One-to-ones: Conducts at least 1 one-to-one with each Leadership Minor Intern, each semester. Provides mentorship through this channel. • Communications: Handles all program-related communications to instructors, students, Leadership Minor Interns, etc. Communications are usually in the form of email, but may also take place verbally at training events. • Concerns/Difficult Situations: Intervenes when concerns and difficult situations arise, such as a Leadership Minor Intern not fulfilling responsibilities, or when conflict arises between an Intern and an Instructor. • Logistics: Manages logistics, such as Leadership Minor Intern contracts, payment, etc. Communicates with Finance and HR to achieve this bullet point.
Leadership Student Associate Supervisor (15%)
• Manages student employee cohort and front-office/desk direction, and acts as next-level resource for entire group • Directly supervises up to four student employees. • Ensures student employee policies and processes are upheld and followed, including but not limited to: payroll policies and procedures, annual performance reviews, on-boarding and off-boarding, etc. • Provides on-going professional mentoring, coaching, and work/industry-related training. • Oversees student employee recruitment, selection, placement, and on-boarding process. • Approves hours worked for all student employees.
Academic Systems Coordinator (20%)
• Coordinate and oversee all academic and advisor-related systems and technical responsibilities for the Leadership Minor, including: PeopleSoft, ECAS, PCAS, APAS, and VerbaCollect. This work includes complex problem-solving and partnering with stakeholders to ensure the academic system information is collected and decided upon for each semester. This also includes data management and entry, in addition to completing on-going updates. • Assisting Leadership Minor in resolving issues in the systems. Coordinates course and teaching schedules for upcoming semesters following the UMN course scheduling guidelines. • Supports decision-making around course offerings and cancellations based on enrollment data, instructor and departmental partnerships, and program goals. • Creates and maintains master “Cheat Sheet” as a way to concisely and comprehensively communicate the instructing “big picture” to all departmental staff. • Supports the work of over 50 adjunct and faculty-appointed instructors within the Leadership Minor through systems, along with the scheduling and registration process. This includes management of permission numbers, classrooms, waitlists, textbooks and e-Reserves, etc. • Supports creation and management of strategic partnerships with other campus programs via special sections.
Human Resource Coordination (15%)
• Creates, distributes, manages, and returns adjunct instructor contracts/agreements to HR. • Assists in professional staff recruiting, interviewing, selection, and training of new employees. • Create & send summarized payment spreadsheet for HR.
• Partners with a variety of stakeholders to make recommendations for operational, programmatic, and administrative functions. Examples include: scheduling classroom and instructor arrangements, academic and non-academic program operations, and planning space usage. • Partners with a variety of stakeholders to identify, create, and implement needed policies and procedures for Leadership Minor. • Identifies opportunities for ongoing improvement, and increased quality and efficiency. Intervenes in those situations to oversee implementation. • Logistics include, but are not limited to: securing space, creating program/agenda, procuring hand-outs, purchasing hospitality, budgeting for event, assigning staff roles pre-/during-/and post- event, designing marketing materials, communicating marketing/social media needs, decorating, etc • Partner with Curriculum & Instruction Coordinator to support coordination and planning responsibilities for annual instructor training. • Manages day-to-day operations of Leadership Minor department.
Miscellaneous Duties (10%)
• Miscellaneous project organization, planning, management, and oversight. • Office for Student Affairs and University committee membership. • Serves as 10 Church Street Building Department Facility Representative.
Required Qualifications: Bachelor’s degree plus 4 years of related experience. Experience with leadership education or development. Demonstrated analytical skills. Advanced management skills, highly collaborative style and strong team orientation. Ability to carry a high degree of independent judgment and discretionary authority. Experience developing and implementing student support programs. Excellent communication skills, attention to detail and commitment to excellence.
Preferred Qualifications: Knowledge and/or training in the Undergraduate Leadership Minor at the University of Minnesota teaching methodology. Leadership Minor programmatic experience. Knowledge in PeopleSoft, ECAS, PCAS, APAS, and VerbaCollect systems.
Internal Number: 329933
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.