Provides administrative support to the Clinical Psychology Department (2.5 days), and temporary administrative support the School Psychology Department (2.5 days) through August 2019. After August 2019, the position will continue to provide administrative support for the Clinical Psychology Department and for one other department of the College (TBD).
Provide general administrative support for both departments
Ensure accuracy and completeness of departmental files, (including proper recording, storage and maintenance of electronic student and faculty records)
Key point of contact for initial faculty and student inquiries, triage questions and follow-up as needed
Schedule calendar invites and meetings for various faculty and staff
Book rooms and coordinate overall event logistics (for new faculty and potential student interviews, faculty meetings, etc.)
Plan and execute departmental events (APA interns’ dinner, etc.)
Assign, monitor and process change of academic advisors for incoming and current students
Assist with onboarding of new faculty
Prepare, process and record documentation for current students, licensure forms for alumni, reimbursement for faculty and student professional development expenses, etc.
Regularly update departmental webpages to ensure accuracy of information, audit email distribution lists
Other duties as assigned
Bachelor’s degree preferred and three years of job-related experience, or equivalent combination of education and/or experience
Strong administrative skills with prior experience in an administrative setting
Excellent written and oral communication skills
Customer-service oriented with excellent interpersonal and problem-solving skills
Ability to multi-task and work under pressure.
Strong attention to detail is critical
Familiarity with technology is essential including: Microsoft Office products (Word, Excel, Outlook).
Ability to compose and edit written material
About William James College
From our new campus in Greater Boston, William James College educates students for careers that meet the growing demand for access to quality, culturally competent psychological services for individuals, families, communities & organizations both locally & around the globe. We offer graduate programs attentive to the needs of vulnerable populations including children of adversity and the needs of specific populations such as Latinos and veterans, as well as organizations and leaders on the forefront of creating social change.
William James College is committed to building a diverse faculty and staff dedicated to teaching, working and bringing psychological knowledge to the multi-cultural world community. We strongly encourage applications from persons with diverse backgrounds and experiences.