Under the direction of Dean, School of Nursing, the Administrative Assistant to Faculty and Staff performs a variety of complex administrative duties with minimal supervision to ensure the delivery of the administrative office support functions for the School of Nursing.
Provides faculty course support including processing syllabi, handouts and exams and assisting with blackboard;
Coordinates all standardized exams and evaluations (EBI) for Traditional and ACCEL programs;
Assists the outcomes coordinator with tracking student outcomes including NCLEX;
Provides Banner support and instruction for faculty;
Creates and updates all faculty folders with copy of current RN license, curriculum vitae, and immunizations if needed;
Handles student inquiries;
Triages telephone calls and messages with other administrative support staff;
Generates Banner Reports; performs various Banner inquiries;
Proof reads various division documents;
Shares responsibilities of recording and filing minutes with primary responsibility for minutes in school meetings;
Shares responsibility of maintaining and organizing School files;
Shares responsibilities of recording minutes of standing School committee meetings;
Assist students and faculty with online course registration and overrides;
Maintains School of Nursing website;
Assists with Clinical Placement Coordinator and Administrative Assistant to the Dean as needed.
Collects and secures required documentation for new employees;
Tracks onboarding of new employees;
Updates Portal Documents as needed;
Works with IT / Banner team to improve data management systems and processes.
Budget / Purchasing Responsibilities
Assist processing budgetary requests;
Oversees room scheduling;
Assist with submittal of chairperson’s classroom requests to the registrar;
Schedules computerized testing as needed;
Assist with scheduling meetings for administration, coordinators, and directors.
Answers inquiries from prospective students and parents;
Interacts, with current and prospective students, parents, graduates and clinical agency personnel professionally;
Rotates providing reception/front desk functions including answering phone, interacting with students and visitor, sorting mail, and assisting with office equipment;
Ordering office equipment.
Delegation of Assignment Responsibilities and Oversight of Student Employees:
Recruit, interview, hire and schedule work-study students and student workers as needed and approved;
Coordinate, prioritize and assign tasks to student workers;
Monitor hours worked and ensure accuracy of hours worked in the College’s electronic time keeping system.
Respect and maintain confidentiality, parameters of operation, professional protocols, and individual privacy;
Perform other related duties as assigned by the Department Chair.
An Associate degree is required;
A minimum of two to five years’ office administration experience;
Excellent verbal and written skills; strong organizational skills;
Excellent interpersonal skills to effectively deal with a variety of individuals;
Proficient computing skills and efficiency utilizing complex computing applications on the systems and programs of College’s choice; currently by way of example, Microsoft Office Suite, Banner;
Ability to follow-up, follow-through, multi-task, set priorities and adhere to deadlines.
Bachelor’s degree in a related field;
Experience in a college setting with proven technical abilities across a variety or complex software systems, relational databases, and web-based programs. Banner and Blackboard a plus.
At the College’s discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the College, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
Employment in this position is contingent upon the successful completion of all required pre-employment background checks.
Additional Salary Information: Excellent benefits including Health, Dental, Retirement, Vacation, Sick and Holidays
About Curry College
Founded in 1879, Curry College is a private, four-year, liberal arts-based institution located on a wooded 131-acre campus in Milton, MA just seven miles from downtown Boston. Accredited by the New England Association of Schools and Colleges (NEASC), Curry College offers 27 undergraduate majors, over 60 minors and concentrations, as well as four graduate programs and a variety of continuing education certificates and programs.
Curry College is an equal opportunity employer that encourages diversity in the workplace and is committed to a policy of equal opportunity in every aspect of its operations.