About Westfield State University: In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. Westfield State University is committed to a policy of non-discrimination, equal opportunity, diversity and affirmative action. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.
Westfield State is the most residential of the state universities in Massachusetts, with over 60% of our 5600 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Northampton and Amherst, and 1.5 hours from both Boston and Albany.
Job Description: Campus Title: Human Resources Coordinator State Job Title: Staff Assistant Department: Human Resources Job Code: HA5610 FLSA Status: Exempt Funding: 7115-0100 Bargaining Unit: Non-Unit Professional Job Type: Full-Time Permanent Timeframe: 52 Weeks Shift: 9:00 a.m. - 5:00 p.m. Regular Days Off: Saturday and Sunday Supervision Received: The Human Resources Coordinator reports to the Director, Human Resources. Supervision Exercised: none Salary: $40,000 - $44,000
General Statement of Duties:
The position coordinates all activities of the hiring process, delivers training to hiring managers and search committees related to the hiring process; posts and advertises university positions; serves as a resource to search committees regarding hiring policy and procedures; coordinates and/or facilitates learning and development opportunities for employees; manages updates to human resources guides and documents; manages training logistics and maintains records of training activities and program effectiveness.
Duties and Responsibilities:
Essential: Duties include but not limited to:
Responsible for the coordination of on-line hiring systems functions, including advertising and posting vacancies, reviewing job descriptions and requisitions for accuracy, approving and monitoring user accounts and access.
Trains and assists university staff in hiring procedures and Interview Exchange applicant tracking system as related to the hiring process; may assist departments and search committees in developing and implementing advertising and recruitment strategies.
Assists Department Heads and Chairs in the development of position descriptions.
Continually explores a variety of recruiting options, analyzes data to determine relative effectiveness of various recruiting strategies, and recommends targeted recruiting plans to increase pool of qualified diverse candidates for each vacancy.
Works with job candidates and other human resource staff in support of hiring needs.
Compiles data for use in reports and statistical analyses related to the hiring process.
Interprets, advises, and answers questions related to Human Resource policies and hiring practices, and procedures.
Coordinates campus Employee Learning and Development programs in alignment with University strategic priorities; manages training logistics and maintains records of training activities.
Assesses HR learning and development programs and maintains records of program effectiveness.
May deliver standardized training for employees to improve their skills and knowledge.
Updates human resources guides and policies as needed.
Coordinates distribution of the Conflict of Interest Summary to employees; track acknowledgment of the summary and certification of completion for the online employee Conflict of Interest training to ensure compliance.
Provides effective and efficient customer service.
Other duties as assigned and deemed appropriate.
Assists other Human Resources staff to achieve departmental goals and objectives.
Bachelor's degree or commensurate experience, preferably in human resources or a related field; HR certification preferred (SHRM-CP or PHR).
Three years of human resources experience preferred, preferably including experience with employee learning and development and/or recruitment/talent acquisition.
Higher Education Human Resources experience with HR technical experience preferred.
Cultural competency to work with diverse student and/or employee population.
Ability to use technology tools along with strong interpersonal skills is required to work with hiring managers and to coordinate a variety of learning and development workshops.
Ability to maintain confidential information with discretion.
Additional Information: An online application is required. The successful candidate must submit an official transcript of highest degree attained at the time of hire. Interested candidates should electronically attach the following documents:
Contact information for three references*
Copy of the highest degree
*Provide the contact information for reference providers in the references section of the online application.
Deadline:This job posting has been extended, as of 4/10/19. The position will be open a minimum of ten days and, if needed, will remain open until finalists have been selected.
Disability Accommodations: Westfield State University understands that persons with disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance regarding disability accommodations, please contact the Office of Human Resources at (413) 572-8106.
Background Check: Employment at Westfield State University is contingent upon a background check that is satisfactory to the University. Failure to provide written authorization for a background check will nullify the offer of employment.
Application Instructions: NOTE: If you need assistance completing your application please contact our online Help Desk. The link to the help desk can be found at the top of the page via Contact Us. Westfield State University provides equal access to employment opportunities for all applicants, regardless of race, color, creed, religion, national origin, gender, sexual orientation, gender identity, gender expression, genetic information, marital status, age, disability or veteran status in compliance with all applicable laws, regulations and policies.
In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. The University is dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.