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Application Review Date The First Review Date for this job is: April 2, 2019
Departmental Overview The College of Chemistry is a large and complex academic program at UC Berkeley, and is internationally recognized as the top one and two undergraduate and graduate programs in chemistry and chemical and biomolecular engineering, respectively, in the country. The College is actively engaged in a large portfolio of sponsored research (over $40 million annually), teaching (including service courses to the rest of the undergraduate campus), and public service. The College serves 824 undergraduate degree students, 490 graduate students, and more than 9,000 non-degree students at Berkeley per year who must fulfill introductory chemistry courses as a prerequisite for their major(s). The College has 86 full-time faculty who span over 17 research areas, collaborate widely with other departments and disciplines, and have joint appointments.
The College of Chemistry's Finance and Administration Unit within the Dean's Office is responsible for overseeing and managing the risk for all budgeting, financial accounting, recharge, receiving, and systems design for the entire College. While the functions of human resources, purchasing, and research administration are provided centrally by the Campus' Chemistry and Math and Physical Sciences (ChaMPS) Region, the Finance and Administration Unit is still responsible for ensuring that the processes, communication, coordination, compliance, and service levels are bridged seamlessly for the faculty, students, and staff in the College. These coordination activities (for expenditures in excess of $65 million annually) are in addition to the annual budgeting process; financial management of endowed chairs, faculty start up and retentions, dean's opportunity funds; financial modeling for renovations and a new building, and management of the recharge operations.
Works collaboratively with department and unit managers to set financial strategy for the College and to develop, execute, monitor, and report on the College's operating budget of $32 million and overall budget of over $60 million (including contracts and grants).
Oversee and manage all aspects of the College's budget planning and preparation, including long-range planning and analysis of budgetary implications of academic and administrative programs.
Develop tools and techniques for timely and efficient financial reporting and management to ensure that the College achieves its financial goals and complies with the requirements of Campus and external authorities.
Provides financial analyses and reporting to the dean and advises the dean on funding strategies for faculty recruitment and retention, capital projects, recharge activities, and departmental operations.
Assesses the impact of university academic policies for the College and integrates faculty recruitment plans into the College's financial plan.
Prepares documentation for start-up funding and manages/reports on the College's financial liabilities as a result of commitments.
Guides and trains unit and departmental supervisors and managers on how to align operations to achieve fiscal balance.
Reviews the College's financial status with the dean on a regular basis to address negative issues and foster informed and effective decision-making amongst leadership.
Reviews and approves all non-sponsored financial transactions on behalf of the College and ensures that financial processing functions are performed with accuracy and efficiency.
Ensures compliance with SAS-115 auditing standards and establishes internal financial controls.
Supervises analysts to perform departmental budget allocations, develop and maintain data management tools and related business processes.
Serves as the primary advisor to departmental leadership concerning allocations.
Oversees the execution of complex analyses, projections, and trend reports.
Advises on how to address anomalies and variances and proposes recommendations to mitigate issues.
Collaborates with the Executive Associate Dean to manage the finances and operations of 9 recharges, which include Liquid Air, Storeroom, Amenities, Engineering Services, MicroLab, Nuclear Magnetic Resonance, Xray, Molecular Graphics, and the Pitzer Center.
Understands the needs, strengths and opportunities of each unit to appropriately guide it.
Develops and works collaboratively with managers to implement innovative solutions to highly complex recharge and self-supporting operations, including policy recommendations to align operations with financial targets, and improve data systems and user interfaces.
Analyzes and summarizes recommendations for financial and/or resource plans, including annual resource allocations, projected future requirements, and operating forecasts.
Oversees the analysts in performing the monthly billing and collection activities for the College's recharge units to ensure timely operations.
Represents the needs of the College and other academic units on the Campus' Recharge Committee.
Represents the College on Campus committees and acts as a liaison between the College and Campus central units including the Budget Office, General Accounting, Recharge Committee, Capital Projects, Disbursements, and Business Contracts.
Has advanced knowledge of finance policies, practices and systems.
Demonstrates thorough knowledge and expertise in the area of general accounting and fund management.
Is able to identify and accurately analyze information from a variety of sources.
Demonstrates ability to present complex finance related information in a clear and concise manner, both in writing and verbally, including the ability to translate numbers to individuals with little financial experience.
Able to adapt and learn quickly a number of electronic systems, and demonstrate a proficiency using Microsoft Office and other business applications.
Is able to work independently and multi-task work while overseeing and managing the work of others.
Able to balance competing and conflicting priorities and demands.
Possesses excellent verbal and written communication skills.
Ability to work with a diverse group of individuals who have disparate expectations and experience to effectively align the objectives of the College and University.
Demonstrates strong business ethics and sound judgement.
Demonstrates ability to influence others with whom the position has no authority.
Possesses strong inter-personal skills and ability to work effectively across the organization at all levels.
Client services oriented, has excellent listening, critical thinking and analytical skills.
Advanced degree in related area and/or equivalent experience/training.
Work experience in an academic setting.
Prior experience participating in financial systems implementation
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Mandated Reporter This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.