The Admissions Coordinator reports to the Assistant Dean of Admission and Diversity Initiatives. S/he is an integral member of the law admissions team charged with processing all JD first year, transfer and visiting applications for the School of Law including updating applications, processing applications in preparation for readers, and processing and updating the applications after readers have made decisions including preparation and notification of decision e-mails and letters. This position is responsible for the day-to-day management of the departmental database, ACES2 and PeopleSoft. This person produces a variety of reports. The Admissions Coordinator provides information to prospective students about the School of Law and the application process in conjunction with all members of the admissions team. This position also assists with recruitment, including by creating emails to send to prospective students prior to all recruitment events and by occasional recruitment travel as necessary.
Bachelor's degree or equivalent combination in education and experience.
At least one year of experience working with departmental database systems and/or other customer relationship management systems.
Recent experience in providing administrative support.
Proven telephone etiquette skills, with experience directing calls and taking accurate messages.
Strong communication and interpersonal skills, with the ability to interact with diverse individuals and groups at all organizational levels, both inside and outside of the university.
Strong organizational skills, with proven ability in scheduling, calendaring, and coordinating logistics for meetings, special events, travel arrangements, and mailings.
Strong writing and editing skills, including the proven ability to prepare and proofread clear, concise and grammatically correct business correspondence and other documents.
Proven ability to plan, prioritize multiple projects, and complete them in a timely manner.
Proven ability to organize and maintain large quantity of data and information with accuracy and efficiency.
Ability to pay meticulous attention to detail. Ability to use standard office equipment, including multi-line phone system, copier, and fax machine.
Ability to use tact and diplomacy and to maintain a high level of confidentiality at all times.
Ability to learn and comply with FERPA regulations and other policies, rules, and regulations.
Ability to work in a busy office environment with many interruptions.
Ability to take direction and carry out a plan of action.
Strong commitment to customer service and teamwork.
Experience in using word processing, spreadsheet, presentation, Internet and electronic mail applications, preferably of Microsoft Office Suite software.
Technical ability to learn and use enterprise software.
Working knowledge of higher education admission and enrollment policies and procedures.
Working knowledge of Chapman University policies and procedures that pertain to duties associated with this position.
Similar experience at an ABA-accredited law school.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Internal Number: 18466
About Chapman University
Chapman University is one of California's oldest and most respected private universities, offering distinguished undergraduate and graduate degrees in the context of a liberal arts and sciences university. For more than 150 years, Chapman University has served as a symbol of educational access and excellence in the state of California. Founded as Hesperian College in 1861 in Woodland, California by members of the Christian Church (Disciples of Christ), we admitted men and women and people of color from our earliest days. Endowed by the Valencia orange magnate Charles Clarke Chapman, the institution changed its name to Chapman College in 1934, and by 1954 had moved to the former campus of Orange Union High School in Orange, California. The college again extended higher educational access when it began offering classes to military personnel at El Toro Marine Base.In 1965, Chapman took undergraduate education to the high seas when it began running World Campus Afloat, the program that would eventually become Semester at Sea, a tradition that continues at Chapman through our world-wide study abroad programs.Since our founding, Chapman has grown into a highly regarded university that at...tracts high-achieving undergraduate and graduate students from all over the United States, and more than 60 nations around the world.Our mission statement: To provide personalized education of distinction that leads to inquiring, ethical and productive lives as global citizens.