The Bioengineering Department is seeking an Administrative Assistant who will direct and coordinate various administrative operations in the Department of Bioengineering with a focus on providing administrative support to the Department Chair, Business Manager, and faculty. The Administrative Assistant will be the first point of contact for all visitors, alumni, faculty and students. The Administrative Assistant will order departmental supplies, place work orders, and ensure smoothly run, functioning daily operations in the Department of Bioengineering.
Support to the Chair includes calendar management, drafting communications, daily correspondence and special messages. Support to the Business Manager, and faculty includes coordinating and managing all Bioengineering supplies and capital equipment, reconciling research purchases, providing faculty with a report of purchases on a monthly basis. In addition, the Administrative Assistant will need to ensure that there are adequate funds available for the purchases and that the items are allowable expenses depending on the account to be used. The Administrative Assistant will be responsible for the appropriate handling of orders received by communicating with either the PI, post-doctoral associates, or graduate research assistants (i.e., biomaterials that require refrigeration upon delivery.) As a rapidly expanding new department with 7 new faculty at present who are setting up labs and research programs, the procurement aspect of the position will be extensive.
The Administrative Assistant will assist with additional projects as needed, and provide backup assistance to the Administrative Coordinator who is focused on special events, communications, and academic matters.
A Bachelor's degree and/or equivalent combination of education and experience required. Minimum of 2 years' experience in a professional office setting. Ability to demonstrate management and leadership skills in an academic environment. Must be highly organized, attentive to detail, self-directed with the ability to work as a leader and a team member. Must have excellent and customer service skills. Computer literacy requirements include a strong working knowledge of Microsoft Windows environment including MS Word, Excel, PowerPoint, and the ability to learn new systems independently. Requires strong and proven organizational, oral and written communication skills.
Requisition Number: STFR005415
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Esther Cohen email@example.com
Internal Number: 60944
About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.