Division/College: Bouve College of Health Sciences
FT/PT: Full Time
The Executive Assistant to the Dean represents the Dean at all times and is the first line triage to key constituents. The Executive Assistant [EA] will ensure efficiency and effectiveness of the daily operations of the Dean's Office particularly in the area of administrative support to the Dean. The EA will execute a variety of time-sensitive and complex responsibilities including routine interface with University leaders, alumni, and donors, community members on administrative, substantive and confidential matters. This includes assisting in mobilizing, tracking and completing key projects, report obligations and tasks. Administrative responsibilities include the preparation of draft communications, daily correspondence, special messaging on the behalf of the Dean, strategically scheduling meetings, travel, proofreading documents, and conducting research for important projects. The EA will have daily reviews with the Dean regarding day's priorities and appropriate action required to ensure all goals and support needs of the Dean are met. The EA is responsible for developing effective systems to manage the Dean's administrative needs. S/He will provide planning and oversight to ensure that the Dean's time is effectively allocated and that information is presented to advance the priorities of the College agenda. S/he must be able to communicate professionally and effectively on behalf of the Dean and will manage relations with key constituents, frequently communicating with Associate Deans, Department Chairs and Development staff.
Bachelor's degree required, masters preferred. Minimum of 5 years of executive support or administrative experience required, preferably in higher education or executive setting. Excellent communication and critical thinking skills, project management ability and attention to detail required. Must have excellent computer skills including proficiency in MS Office Suite, Outlook email, and the aptitude to learn new software programs and/or systems. Web skills and Endnote a plus. Individual must have strong organizational, communication (both oral and written), and interpersonal skills. Must be detail-oriented, able to understand complex material to communicate effectively and must be able to work with confidential information and prioritize tasks and demands. Must be able to take initiative and follow through on tasks independently. Must possess a thorough knowledge of professional office procedures, good judgment, discretion and problem solving skills. Some background in fundraising and/or research would be desirable.
Bouvé College of Health Sciences has over 200 faculty members, with approximately 2,000 undergraduate and 2,400 graduate students. It is the leading national model for education and research in the health, psychosocial and biomedical sciences and supports the University's mission of educating students for a life of fulfillment and accomplishment and creating and translating knowledge to meet global and societal needs. Within Bouvé, the Behrakis Health Sciences Center houses a state of the art human performance and exercise laboratory with teaching and research space, including fully equipped exercise stress testing stations, metabolic carts, Lunar DEXA machine, an underwater weighing tank, Cybex and Keiser strength and power equipment, wet lab facilities for blood processing and muscle biopsies. The Arnold S. Goldstein Simulation Laboratories Suite provides a state-of-the-art simulation center for interprofessional education.
Northeastern University is a leader in inter- disciplinary research, urban engagement, experiential learning, and the integration of classroom learning with real- world experience. Northeastern University is home to 20,000 students and to the nation's premier cooperative education program. The past decade has witnessed a dramatic increase in Northeastern's international reputation for research and innovative educational programs. A heightened focus on interdisciplinary research and scholarship is driving a faculty hiring initiative at Northeastern, advancing its position among the nation's top research universities. Northeastern University is situated on the Avenue of the Arts in Boston's historic Back Bay, four blocks from the Longwood Medical Area, encompassing Harvard Medical School, Children's Hospital Boston, Brigham & Women's Hospital, and Beth Israel Deaconess Medical Center, and eight blocks from the Boston Medical Center.
Requisition Number: STFR005412
Internal Number: 60938
About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.