The Administrative Coordinator will provide a high-level administrative support to the Department of Biomedical Engineering. This role will coordinate office services, administrative activities, manages, coordinates and stays informed of all projects assigned. Interprets operating policies; exercises independent judgment in resolution of administrative problems. This role will also participate in the development of ad-hoc reports. Initiates and oversees organization and implementation of special projects. Represents the Department as appropriate in communicating professionally with his/her peers, staff and external contacts to respond to questions, resolve administrative problems and issues, and gather data as needed.
Specific Duties & Responsibilities:
Conserves faculty time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains faculty appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.
Exercise independent judgment in prioritization of projects/events. Initiate, develop and prepares agendas; prepare and distributes materials. Provide follow-up information regarding committee actions and decisions.
Provide administrative support as needed for committees, i.e., tracks and assures assignments are on task.
Assembles and categorizes facts and figures for written computation and calculations.
Analyzes unit operation practices such as record keeping systems, creating new systems or revising established procedures.
Coordinates and implements office services such as purchasing, projects and budget accounting operations.
Ensures operation of equipment by completing preventive maintenance; troubleshooting malfunctions, calling for repairs, space and furniture is always in a state of readiness.
Interprets and communicates operating policies.
Operates personal computer to access e-mail, electronic calendars and other office support software.
Uses various software applications, such as spreadsheets, relational databases, and statistical packages and graphics packages to assemble, manipulate and/or format data and/or reports.
Contributes to team effort by accomplishing related results as needed.
Scope of Responsibility:
Knows the formal and informal department goals, standards, policies and procedures which may include some familiarity of other departments within the school/division. Is sensitive to the inter-relationship of both people and functions within the department.
On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.
Exchanges non-routine information using tact and persuasion as appropriate requiring excellent oral and written communication skills.
Minimum Qualifications (Mandatory):
High School Diploma/GED.
Three years of related experience required.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Two years of college and five years of related experience desired.
Special Knowledge, Skills, and Abilities:
MUST have ability to organize all facets of position.
This includes electronic file organization.
Classified Title: Administrative Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.25 - $23.72 per hour Employee group: Full Time Schedule: Monday through Friday Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001485-Department of Biomedical Engineering Personnel area: Whiting School of Engineering
The successful candidate(s) for this position will be subject to a pre-employment background check.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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