Ensure high quality of services to students, employers, and alumni, as career services continues to expand to serve a growing enrollment base of students and significantly increased usage levels.
Provide career advising, coaching and counseling to students and alumni. Conduct resume/cover letter reviews and mock interviews for students and alumni to prepare for their job search. Guide students and alumni to develop and implement their job search strategies through coaching. Design, plan and implement a broad range of career-related workshops and programs, such as resume workshops, interview skills workshops, social media/LinkedIn workshops, salary negotiation workshops, international student workshops, alumni panels, employer site visits, DC Career week, guest speaker programs, job search support groups, and other programs.
Collaborate in planning and running Fall/Spring Career Days, Administrative Fellowship Fair, employer presentations, workshops, site visits, other events, webinars and other programs. Oversee creation of accurate and detailed materials for career fairs including event brochure, floor plan, sign-in sheets, name tags etc.
Manage electronic communications to deliver career content and job listings to students and alumni. Write, edit, and distribute weekly Announcements emails to 1500+ students, alumni, and key stakeholders. Update online calendars to promote events. Manage/troubleshoot on-line and internet-based office applications, including Mailman CareerLink (GradLeaders), Vault Career Insider, alumni networking databases, etc. Create well-researched, career-related tip sheets and resource documents. Update lists of relevant fellowships and internships. Organize materials in online Canvas page. As part of a team, contribute to employer outreach. Accurately update Excel file records of post-graduate employment outcomes. Handle requests for reciprocity career services. Respond to student/alumni/visitor inquiries and manage resource room. Manage vendor relationships for supply/equipment ordering and contract renewals.
Performs other administrative tasks as needed. Occasional evenings and weekends required.
Student appointments/advising/counseling-(3-4 appointments per day as well as weekly walk-in hours) - 50%
Administrative responsibilities-- (planning and implementing events, managing content on the website and Canvas page, creating listserv content, managing listserv subscriptions, managing CareerLink database, answering student and alumni requests, managing resource room, updating employer contact information in database, managing logistics for career day and other events, accurately entering post-graduate outcomes statistics in Excel etc.) - 35%
Teaching workshops and running job search support groups - 10%
Performs other duties as required - 5%
Bachelor's degree or equivalent in training, education, and/or experience plus a minimum of 3 years related experience working with students and alumni providing career counseling, career coaching, resume writing and advisement. Experience in higher education essential.
Master's degree in counseling, higher education administration, HR, or related fields a plus. Experience working with graduate students (masters and doctoral), and knowledge of public health, healthcare, life sciences, nonprofit and government job search a plus. Experience with software such as Prezi, Canvas, Zoom, Skype, and career services management systems a plus. Certifications or experience in administering Strong Interest Indicator, Myers Briggs Type Indicator (MBTI), Strengthsfinder, etc. or coaching certification, counseling license, or NCDA certification a plus. At least one year of event planning experience a plus.
Must have excellent communication skills including strong grammar, writing, and editing skills and public speaking skills. Must have superior organizational and project/program management skills and attention to details. Must be discreet and sensitive to the needs of students/alumni in the job search process. Excellent customer service/client focus is crucial.
Knowledge of Excel, Word, PowerPoint, and other office systems required. Ability to take initiative and work both independently and as part of a small team required, as well as ability to collaborate and build productive relationships with a broad range of internal and external stakeholders. Strong interest in, and passion for, career development and commitment to providing high-quality service to students required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 498784
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.