1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Bachelor's degree. Prior experience working with college students in an academic setting. Prior experience coordinating calendars for others in a support role.
Preferred Education, Experience and Skills: Bachelor's degree. Prior experience working with college students in an academic setting. Prior experience coordinating calendars for others in a support role.
Required Skill/ability 5: Ability to work with confidential information with discretion and professionalism.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Ability to flex schedule or work occasional overtime, particularly during peak times of the year.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Admissions & Pipeline Coordinator, MD-PhD Program
Required Skill/ability 1: Prior proficiency in an administrative support role. Excellent written and oral communication skills. Ability to represent the program and school professionally at events.
Required Skill/ability 4: Strong organizational skills and attention to detail.
Required Skill/ability 2: Intermediate skill level with Word and Excel. Prior ability and competence working with databases.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 54703BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.