Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT II , Sloan School of Management-Laboratory for Financial Engineering (LFE) , to provide diverse administrative, financial, and business support for multiple initiatives and projects. Will use broad understanding of MIT policies/procedures to perform a variety of administrative task for the director, including calendar management and scheduling and handling logistics for complex meetings; triage client/visitor inquiries; compose and edit internal correspondence/documents; maintain supplies; prepare documentation for new projects, grant proposals, tenure cases, and site visits; handle financial transactions including vendor selection and processing invoices, travel reimbursements, and contracts; monitor/reconcile accounting statements; investigate and follow-up on purchasing/accounting discrepancies; maintain LFE website and help design/publish marketing materials; maintain databases using FileMaker Pro, Excel, Access, etc.; coordinate multifaceted mass mailings; make travel arrangements for visitors/students; prepare complex itineraries for multiple constituents; coordinate high-profile events/seminars/meetings/conferences (including invitations, menu, nametags, PowerPoint, etc.); serve as LFE's liaison with other internal/external MIT groups; assist with data collection for research projects as needed; train and coordinate work of support staff, student employees, and temporary staff; and perform other duties as requested.
REQUIRED : at least three years' administrative, office, or related experience; excellent interpersonal and communication skills; diplomacy; openness to change; ability to work on multiple projects simultaneously, anticipate and prioritize effectively, and function autonomously; meticulous attention to detail and accuracy; excellent grammar and proofreading ability; proactive approach to projects, problem solving, communication needs, and planning; accountability regarding ownership of work and following through on tasks; good judgment and discretion with confidential materials; and advanced-level computer skills and ability to easily negotiate the Internet and adapt to changing technologies. Knowledge of SAP, Concur, and MIT financial processes/policies/procedures desired. Bachelor's degree preferred. Job #17324-5
Internal Number: 17324
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature