Summary of Duties: The Spokane-based Applied Sciences Laboratory (ASL) of the Institute for Shock Physics at Washington State University seeks a highly motivated and capable Business Operations Coordinator to join the Institute's administrative team. The ASL is an externally funded, contract research organization that conducts a broad range of applied research projects in the physical sciences and engineering for government agencies and private corporations, including the development of commercial applications. This position requires a high level of professionalism, strong organizational skills, and the ability to meet deadlines. The Business Operations Coordinator is responsible for managing grants and contracts, coordinating pre- and post award activities and reporting requirements, developing financial reports, and performing general office management for the ASL.
Representative responsibilities include, but are not limited to:
Performing general office management for the ASL, including managing physical inventories and associated records, making travel arrangements, planning events and meetings, and maintaining A/V equipment.
Managing ASL grants and contracts, including the development and oversight of proposals, budgets, pre- and post-award activities, and reporting.
Coordinating procurement activities, including direct liaison with internal and external constituencies. Prepare purchasing requisitions and ensure compliance with policies and procedures based on current funding requirements.
Coordinating contractual matters on behalf of the ASL, such as, non-disclosure agreements, service center agreements, and maintenance contracts.
Assisting with the financial planning for the ASL. This includes developing and modifying forecasts, cost estimates, trend analyses, and compiling and analyzing data/statistics.
Developing, implementing, and auditing internal financial reporting systems, controls, and management information systems for the ASL.
Ensuring strong communication and close coordination of activities between the ASL office in Spokane and the Institute for Shock Physics in Pullman.
Required Qualifications: A Bachelors degree in a field relevant to area of specialization and three (3) years of experience directly related to the specialty area. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
Founded in 1890 in Pullman, Washington State University (WSU) is Washington’s land-grant university with an overarching mission of improving the quality of life for all citizens – locally, nationally, and globally. WSU is committed to innovation and excellence in research and scholarship. WSU has a current enrollment of over 30,000 undergraduate, graduate, and professional students and approximately 6,000 faculty and staff at its five campuses (Pullman, Spokane, Tri-Cities, Vancouver, and Everett), as well as its numerous other locations across the State of Washington and online through its Global Campus. With a new President (Dr. Kirk Schulz began as the University’s 11th president in June 2016) and a new Vice President of Finance and Administration (Stacy Pearson started in March 2017); the University community is energized and excited.
U.S. News & World Report's 2016 "America's Best Colleges" rankings place WSU in the top 75 public national universities. WSU was one of only three Northwest universities to be placed in the top two tiers, along with the University of Washington and the University of Oregon. WSU is ranked as a "highest research activity" institution by the Carne...gie Foundation and is in the top 12 percent of research universities as reported by the National Science Foundation. Also, WSU was recognized by the Carnegie Foundation for the Advancement of Teaching for its engagement activities with its Community Engagement Classification.
WSU employs approximately 6,000 faculty and professional staff and the University deeply values diversity among its faculty, students, and staff. WSU students represent diverse social, economic, and ethnic backgrounds: approximately 10 percent of WSU students hail from outside the state of Washington, and approximately 6.8 percent are international students. WSU annually awards more than $280 million in scholarships and financial aid to approximately 17,000 undergraduate students.