UCSD Layoff from Career Appointment: Apply by 4/12/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 4/23/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under the general supervision of the Financial Analyst, the Financial Services Specialist will be responsible for the day to day fiscal activity associated with the administration of the Ship Operations and Marine Technical Support Unit, a unique sea-going department of the Scripps Institution of Oceanography. Duties include fiscal administration of multiple large operating accounts, recharge activities, various reserves, advance accounts and extramural funds with annual expenditures of $20+M.
The position handles captain's cash and all foreign ships' agents accounting from advancing funds by a variety of methods to reconciling complex disbursement detail, often in foreign currency and language. Responsible for the timely submission of the final accounting to the University general ledger and the billing to other institutions or individuals to recover costs associated with their cruises that have been billed to department account.
The incumbent will also be responsible for expenditure analysis, monitoring spending and the preparation of monthly status reports on all accounts. Responsible for department purchasing, monitoring disbursement procedures, accounts receivable and payable and the resolution of vendor problems. Acts as Express Card Administrator.
Must be available for occasional overtime based on department needs.
Bachelor's degree in related area and/or equivalent experience/training.
Working knowledge of financial processes, policies and procedures and strong knowledge of financial data management and reporting systems.
Demonstrated experience in the principles and practices of fund accounting, cost analysis and audit procedures.
Proven knowledge and ability to handle financial transactions in foreign currency.
Demonstrated knowledge of federal, state and private contract/grant administration regulations, Cost Accounting Standards, and OMB Uniform Guidance. Knowledge of policies and procedures for proposal preparation, submission and revision.
Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
Working knowledge of recharge and income producing facilities, and related functions including recharge rates, billing, rate revisions, equipment depreciation, and differential income.
Proven ability to comprehend, analyze and reconcile financial data and perform mathematical computations with accuracy.
Extensive experience using a variety of computer systems and applications including but not limited to Windows, Microsoft Excel, Microsoft Word, email utilities and various web browsers.
Demonstrated proficiency in the use of spreadsheet and database software.
Strong experience with on-line and web-based accounting systems with extensive use of financial/accounting systems and processes.
Proven ability to assess and contribute to development of automated systems to facilitate more effective and efficient business practices.
Demonstrated knowledge of standard and computerized filing systems. Ability to maintain and cross-reference complex filing systems for rapid/easy retrieval by self and others.
Strong analytical skills with the ability to research, understand and interpret a variety of policies and procedures and apply complex rules and regulations to dissimilar situations.
Demonstrated critical thinking and problem-solving skills with proven ability to exercise good judgment and discretion in recommending course of action for resolution and to know when to involve management.
Strong interpersonal, active listening, and effective verbal and written communication skills. Proven ability to function effectively as a member of a team and to work within a team framework participating in group discussion regarding systems, procedures, and goals of the unit. Proven skills to provide coaching and mentoring to support staff.
Strong service orientation. Experience providing quality service in a friendly and accommodating manner within the campus community and outside agencies and entities. Ability to provide consultative service to administrative staff and outside vendors.
Proven ability to organize and prioritize high volume workload to meet a variety of deadlines, manage multiple projects simu
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