Job ID: 2019-9900 Type: Full-Time # of Openings: 1 Category: Administrative Support Princeton University
The Executive Assistant to the Dean serves as support for the Dean of the School of Architecture (SoA), in coordinating all faculty and student activities at the school. The position reports to the Dean and the School Administrator/Department Manager.
The staff in this role administers faculty recruitment, reappointment, tenure and promotion processes; administers the recruitment, appointment and travel of visiting faculty; coordinates all faculty committee meetings; and provides administrative support for the faculty salary review process.
The Executive Assistant creates and manages the academic calendar for the dean and the School; and coordinates the dean activities with staff and faculty to best respond to the academic demands unique to schools of architecture, which relies on action-based studio instruction and public review forums.
The incumbent also performs other general support functions for the Dean such as coordinating meetings, keeping the Dean’s calendar, collecting and disseminating information, preparing correspondence and reports, maintaining records and completing special projects as assigned; and ensuring all Dean of Faculty submissions are conducted accurately and in a timely manner.
Knowledge and Skills
Master’s degrees in architecture, art history, creative writing, business, communications or related discipline or an equivalent combination of education and experience is required.
At least 7 years of relevant experience is necessary;
Excellent oral and written communication skills;
Demonstrated editing and writing experience are necessary;
Exceptional judgement and organizational skills;
Ability to be well-organized, thoughtful, collegial, independent, and team-oriented as well as the ability to multi-task short-term projects while strategical mapping a plan for long-term goals.
Ability to exercise discretion in handling confidential information;
Demonstrating the highest level of professionalism in welcoming and assisting all constituents;
Proactive and exceptional problem-solving skills;
Flexible and must be adaptive to changing needs and priorities;
Proficient computer skills using Microsoft Office applications, web and email required; and knowledge of and experience with database and presentation software and technology.
Knowledge of Blackboard and PeopleSoft;
Knowledge of Prime, including Marketplace;
Technically astute in learning various software systems (e.g. Roxen, Drupal, etc.)
Experience working in an academic department within higher education.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Internal Number: 109134668
About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.