This is a two year term-limited position with full benefits that has a strong possibility of renewal.
The Library Assistant assists Schlesinger librarians in the acquisition, cataloging, and preservation housing of print materials in order to make them available to the public. The Library Assistant ensures that purchases are received in good order, that invoices are processed in a timely manner, that items are preliminarily described on the online catalog, housed and handled in the most suitable manner and can be located within the processing pipeline when requested.
Essential Duties and Responsibilities:
Creates and processes invoices and payments in a timely manner. Works with library colleagues (Collections Services Librarian, Books Curator, and Financial Associate) to ensure library payment records match financial records.
Monitors receipt of orders, generates claims with vendors, follows-up to ensure receipt of ordered/paid material, and resolves issues with subscriptions and receipt of damaged or defective material.
Performs routine copy cataloging and creates preliminary original bibliographic records that conform to national and local standards so that all received print materials have a preliminary record on the online catalog.
Checks in new serials and monitors the shelving and orderliness of periodicals shelves.
Works with colleagues to locate library materials in the workflow for use by Research Services.
In collaboration with the Collection Services Librarian for Published Materials, manages and monitors the orderly flow of materials from receipt to end-processing to cataloging to final review and then to HD or other shelving location.
Provides training, oversight, and coordination of the work done by student(s) in the accessioning of gifts, and the scanning and physical preparation of library materials.
Monitors and maintains inventory of supplies used by the department.
Serves on library-wide teams and committees, works on special projects, and performs other duties as assigned.
The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee must have the ability to sit at a desk for a minimum of seven hours a day and complete tasks requiring repetitive use of hands. This position involves frequent lifting, must be able to lift 40 pounds, manage (push, pull) cartloads of material weighing up to 240 pounds and climb ladders to retrieve or re-shelve collections.
This job is performed in a temperature-controlled office environment generally between 9:00 AM to 5:00 PM Monday through Friday. Occasional weekend work may be required. The weekly schedule may vary, occasionally based on departmental needs.
There may be limited exposure to dust and mold. Some work may be done in cool, low humidity environments.
Additional Information :
Please combine your cover letter and resume into a single document that is uploaded when you are instructed by ASPIRE, Harvard's online application program, to "Upload my resume/CV from my computer." Please note that cover letters are required for every application for a position at the Radcliffe Institute.
About the Radcliffe Institute for Advanced Study
The Radcliffe Institute for Advanced Study at Harvard University is dedicated to creating and sharing transformative ideas across the arts, humanities, sciences, and social sciences. The commitment to excellence and inquiry that characterized Radcliffe College is maintained in the innovative and wide-ranging work at the Radcliffe Institute, where advanced study is furthered through the Fellowship Program, Academic Ventures, and the Schlesinger Library.
We are proud to be an Affirmative Action/Equal Opportunity Employer and are committed to achieving our goals through the efforts of a highly skilled, diverse workforce. With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, the Radcliffe Institute for Advanced Study at Harvard University may be exactly the employer you've been looking for.
At the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University's mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.
We encourage individuals with diverse backgrounds, experiences and abilities to apply to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world's most consequential problems, requires that we not only reflect, but also champion our diverse society.
A global leader, the Harvard Library is a pre-eminent research library that acquires, disseminates, and preserves knowledge. Harvard's Library holdings range from traditional print collections to rapidly expanding inventories of digital resources. It is the work of the Harvard Library to provide the University's faculty, students, and researchers—now and in the future—with comprehensive access over time to all of these materials.
Two years of related administrative experience is required.
Strong organizational, planning, and problem-solving skills.
Detail-oriented and accurate.
Ability to learn new tasks quickly and accurately; in particular, to quickly adapt to and learn new software without extensive training.
Ability to communicate effectively with colleagues, and other diverse groups and individuals in a professional manner.
Ability to manage time effectively and productively.
Demonstrated facility with automated systems, including using online databases, working with spreadsheets and knowledge of file management techniques.
Ability to work in a team environment and adapt to changing needs
Bachelor degree preferred.
Experience working in library technical services or working with purchasing and invoicing preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 48740BR
About Harvard University Radcliffe Institute for Advanced Study
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.