Manage the administrative and business operations for a mid-size social sciences department with grant activity of approximately $1.3M/year, abundance of research laboratories and an animal facility; as well as strong undergraduate and graduate programs. Responsible for financial, personnel, curriculum, enrollment operations, space and facilities management as well as for interpreting and implementing financial, human resource, and other administrative policies. Manage and supervise all non-academic staff. Create, maintain and update content for the department web pages – making sure information is updated routinely as needed.
Oversee and coordinate administrative support for the department Chair, faculty, and the Directors of Graduate and Undergraduate Studies, as well as the Cognitive Studies program, plus department events (e.g., seminars, colloquia, commencement) and the person responsible for grant submissions. Manage or support long range planning projects for the chair and faculty with respect to resources, operations, space and policy development. Manage the academic and non-academic appointment process, budget and accounting matters, tenure and promotion reviews, and departmental space and equipment resources. Monitor course and registration activities, and departmental publications, website and events. Responsible for interpreting and implementing administrative policies and procedures and ensuring compliance with University policies and relevant external regulations. The manager is responsible for coordinating relationships and activities across the areas above and understanding and managing the cross-functional impact of program and resource decisions. S/he is expected to institute and maintain sound administrative procedures to ensure consistency, fairness and compliance in operations. This position is the main contact for other sectors of the university with respect to non-academic matters and will be charged with effectively communicating and collaborating with college and university offices as well as other units on campus to benefit the department. Responsible for monitoring compliance with animal lab facilities – including maintaining active drug licenses, overseeing payments to Cornell Center for Animal Resources (CARE). Supervise and evaluate staff member as well as handle graduate student payments for Cognitive Science Program.
Bachelor's degree; more than 5 and less than 7 years' experience or equivalent combination. Several years of managerial and supervisory experience in an academic department preferred. The Department Manager is a generalist, and as such, this position requires competencies across the functional areas. Requires strong supervisory, managerial, organizational, analytical, and problem solving skills and experience as well as a good background in financial and technology (e.g., database, CU administrative & financial systems) matters. An in-depth understanding and appreciation of academic department business activities is important. A proven ability to simultaneously manage multiple areas, events and deadlines, evidence of strong interpersonal and communication skills, and a demonstrated ability to cultivate and maintain a collaborative and effective work environment are a must. Working knowledge of University Human Resource and Payroll policies and procedures. Experience with, or ability to quickly learn, the following systems: Workday, Kuali, Longview, KRONOS, Sponsored Projects Data Warehouse, and Maximo. Experience with website maintenance and Microsoft PowerPoint.
Applications will be accepted through Tuesday, April 30, 2019. To be considered, please submit BOTH cover letter and resume. We have found it most efficient to save as one document before attaching. We anticipate interviews will begin by mid-May. Tentative start date in August.
No visa sponsorship or relocation assistance are provided for this position.
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