The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.The Department of Biostatistics has an outstanding opportunity open for a Temporary Program Coordinator.This is a Full-Time Fixed Duration appointment for April – Dec 2019. The Program Coordinator provides administrative and program support to the studies managed by the Collaborative Health Studies Coordinating Center (CHSCC) in the Department of Biostatistics. Coordinates the "Events" program for the Multi-Ethnic Study of Atherosclerosis (MESA) by preparing medical records for the study's review committee and acting as a resource for both the off-site coordinators collecting the records and the physicians reviewing them. Provides general program coordination center-wide.Duties include:50% Coordinator for the "Events" program for the Multi-Ethnic Study of Atherosclerosis (MESA)
Receive, label, and log medical records for Events program.
Run database programs in MS-Access to create reports.
Prepare, ship, log, track and receive study documents and packages using online tools (FedEx, UPS, US Mail).
Update and compile Events manuals, including printing, photocopying, and assuring quality.
Perform filing and maintain filing system.
Maintain confidentiality of medical records and study participant information40% General Program Coordination for all CHSCC studies
Coordinate meetings and conferences: including agendas/announcements, arranging for conference rooms, audiovisual equipment, food/beverages
prepare FedEx labels, follow-up with appropriate documentation to fiscal team for reconciling fedex charges
Coordinate travel arrangements as needed; Process travel reimbursement paperwork following UW Travel guidelines as well as following reimbursement procedures of various outside organizations, as appropriate to the specific travel. Process and track reimbursement payments.
Maintain supply inventory for successful functioning of the Center
Handle incoming and outgoing campus mail, sign for incoming packages and notify recipients10%: Serve as a member of the CHSCC Admin Team and other duties as assigned REQUIREMENTSHigh school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.Excellent organizational skills.Excellent written and oral communication skills.Ability to meet deadlines.Fluent in Excel, Access and other MS Office programs in a PC environment.Working knowledge of web-based content management systems;DESIREDBachelor's degree and experience working in an academic or research environment.Experience with UW fiscal tools (especially Ariba)Previous experience with event planningFamiliarity with medical terminology.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.