1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Prior experience working in an academic setting. Experience with MedHub. Experience with database development and management. Knowledge of MS Access.
Preferred Education, Experience and Skills: Prior experience working in an academic setting. Experience with MedHub. Experience with database development and management. Knowledge of MS Access.
Required Skill/ability 5: Demonstrated resourceful team player. Proven ability to adapt to a changing work environment and growing program is essential.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Proven ability working with advanced administrative skills, including managing complex calendars, coordinating meetings, organizing logistics for events, arranging travel and tracking and managing expenses with online expense management systems. Demonstrated experience in an administrative support role.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Sr Administrative Assistant Urology Operations
Required Skill/ability 1: Demonstrated excellent interpersonal skills including the ability to work with a large number of diverse residents, faculty and students.
Required Skill/ability 4: Intermediate to advanced computer skills, specifically MS Word, Excel, and Outlook calendaring.
Required Skill/ability 2: Proven strong analytical, organizational and communication skills, both written and verbal. Excellent attention to detail and ability to manage multiple demands from multiple sources in a fast-paced, high volume environment. Ability to prioritize and multi-task.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 54564BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.