DUTIES: This position requires working closely with the Midwifery faculty on all program related activities. These include: Admissions: scheduling interviews with email invites; following up; using our admissions software; creating and maintaining applicant files; requesting visitors' passes, coordinating with College of Nursing faculty for select interviews; greeting applicants, administering an on-site essay; preparing documents for the Admissions and Academic Standing Committee. Information Sessions: preparing and setting up handouts; preparing sign-in sheets; coordinating with Office of Admissions re: room, number of registrants; posting signs. Student Orientation and First Day of Classes: coordinating the venue with Classroom Services; setting up and cleaning up breakfast and lunch; collecting Student Materials Fees; Processing checks and/or money orders for deposit. Procurement: purchasing office and course supplies; consulting with vendors; creating purchase orders; tracking shipping and delivery information; picking up items from Central Receiving; maintaining a ledger of purchase orders; bank reconciliation; processing and maintaining faculty travel documents. Document Retention: organizing and maintaining program files; ordering supplies for student files; organizing and maintaining student files; moving file system to electronic system as much as possible. Faculty Meetings: attending faculty meetings; taking and posting electronic minutes for meeting (after review with Program Chair). Telephone Work: answering calls and giving program information as possible or referring callers to faculty members (usually by email). Additional Faculty Assistance: copying; posting and collating course evaluations; helping maintain program statistics such as student demographics; other tasks as requested. Special Events and Activities: assisting faculty with preparation for and running events; participating in special activities such as Advisory Board Meetings, Program Accreditation, Grant Writing and Reporting. Other CHRP Responsibilities: assisting at CHRP and center wide events, e.g. graduation as requested. Adjunct and Guest Lecturers: prepare and submit necessary paperwork for adjunct hiring and onboarding; prepare and submit necessary paperwork for payment for adjuncts and guest lecturers. (DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION) QUALIFICATIONS: - Associate's Degree or two (2) years of college. - Two (2) to three (3) years of experience as an Administrator, Office Manager, or equivalent experience. Additional Info: *Please ensure you include the 5-digit Line Number and Job Title in the subject line and body of your email submission.Closing Date: Open Until Filled STATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
Internal Number: 23509
About SUNY Downstate Medical Center
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.