UCSD Layoff from Career Appointment: Apply by 04/10/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 04/22/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Alzheimer's Disease Cooperative Study (ADCS) consists of 7 cores, 22 committees, 37 research sites that are members of the consortium/Steering Committee, and an additional 40 or more research sites located across the U.S. and Canada that participate in one of more trials coordinated by the ADCS. Annual funding for the ADCS grant is approximately $10 million. The ADCS provides expertise in developing Alzheimer's disease related protocols and is the coordinating center for multiple clinical trials of varying sizes and complexity under subcontracts funded by NIH and clinical trial agreements with industry.
Under general supervision of the ADCS Administrative Director, the Business Operations Specialist has administrative responsibility for sponsored projects administration and general operational support for the ADCS. Responsible for review of operating ledgers and for maintaining accuracy of information recorded in the accounting system by researching, analyzing, and reconciling financial data.
The Business Operations Specialist will prepare and process travel reimbursements and purchasing requisitions. Responsible for the coordination of events, including workshops, lectures, site visits, conferences, and symposia. Plans and follows-through with event coordination process, prepares planning budget and reviews post-event costs for accuracy. Performs administrative responsibilities in support of general operations and staff human resource administration to ensure an effective and responsive business office. Performs other related duties and functions as required.
Demonstrated knowledge and experience in business administration with strong organizational management skills.
Prior experience planning large events such as conferences, site visits, workshops and distinguished lecture series. Knowledge of event planning and organization of special events including familiarity with general accepted practices of the industry.
Proficient use with computer applications such as relational databases, spreadsheets, word processors, software such as PowerPoint, electronic calendars, email and web-browsers. Ability to use such applications to manipulate data and create reports.
Demonstrated oral and written communication skills and the ability to compose correspondence and reports.
Excellent mathematical, accounting, and analytical skills to perform studies, prepare reports, and compile data.
Demonstrated experience in utilizing automated resources and reports. Experience with spreadsheet and data management software.
Proven experience in monitoring financial ledgers and auditing financial data. Background in fund management and financial administration.
Demonstrated experience with purchasing, disbursements, and material management.
Experience in contract and grant proposal formats, preparation, submission and administration as well as federal and private granting agency regulations.
Excellent interpersonal skills with strong, ability to maintain tact, poise, diplomacy, confidentiality and hospitality with a diverse population of staff, faculty, industry, and the community in a high pressure and demanding environment.
Strong organizational skills in order to prioritize multiple tasks, develop, analyze and/or revise procedures, meet deadlines, and work in an environment of heavy pressures and changing priorities. Ability to use independent judgment and initiative to accomplish tasks.
Knowledge of Health Sciences faculty, staff, facilities, and UC policies and procedures.
Knowledge of the principles of higher education and of an academic institution's organization, structure, and function.
Experience working with recharges and related billing.
Graduation from college with a major in business administration, economics, educational administration or related field; or an equivalent combination of education and experience.
Employment is subject to a criminal background check.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.