The Faculty Administration team supports faculty Human Resource activities including recruitment, appointment, orientation and development. The Staff Assistant, Faculty Recruiting is a key member of this team with responsibility for the administrative logistics associated with the recruitment, orientation and on-boarding of HBS faculty.
Essential Duties and Responsibilities:
Reporting to the Director for Faculty Recruiting and Appointments, the Staff Assistant, Faculty Recruiting supports the faculty recruiting process in the following ways:
Serves as a point of contact for inquiries from staff, faculty, and candidates on recruiting processes. Provides administrative support for the process, coordinates campus visits, tracks and maintains confidential information, and supports the planning and execution of recruiting events. Provides technical support and training on processes.
Supports the planning and logistics associated with the annual new faculty orientation program including space planning, catering and administrative support for program participants.
Processes confidential information related to on-boarding faculty including hiring and transitions, benefit information, payments and reimbursements. Tracks related information.
Other Duties: Other duties in support of the team's goals.
Many HBS employees are eligible for Flexible Work Arrangements, which may be explored during the interview process.
Cover Letter is Required.
Culture of Inclusion: The work and well-being of HBS are strengthened profoundly by the diversity of our network and our differences in background, culture, experience, national origin, religion, sexual orientation, and much more.
Harvard Business School will not offer visa sponsorship for this opportunity.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
2 + year of administrative experience required.
Experience working with faculty in an academic setting preferred. Facility with data and online systems. Proficiency with Microsoft Word, Excel and PowerPoint required. Experience with Microsoft Access preferred.
Additional Knowledge, Skills, or Abilities:
Ability to deliver consistently pro-active, top-level, timely service with tact and discretion.
Capacity to handle multiple complex tasks simultaneously.
Skill to work effectively with a variety of people.
Excellent written and verbal communication skills.
Demonstrated ability to work with highly confidential/sensitive information.
Vigilant attention to detail, professionalism, strong judgment and demonstrated ability to produce consistently high quality work product.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 48756BR
About Harvard University Business School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.