SUMMARY: Responsible for providing administrative support and executing projects for members of Academic and Development Coordination (ADC) team in FAS Development office. Reports to the Assistant Dean, FAS Faculty Affairs and Development Planning and provides support for all activities of the ADC department. Responsible for all of the clerical duties needed to support the Assistant Dean, the Senior Associate Director of ADC responsible for overseeing the content strategy team within ADC, and the Senior Associate Director, responsible for overseeing the engagement strategy team within ADC. The ADC department is responsible for managing the interface between FAS development and the dean, senior administrators in the dean's office, and the faculty. ADC has two discrete teams: one led by a Senior Associate Director that oversees content strategy by translating the FAS's academic priorities into fundraising plans, proposals, white papers, gift opportunities and gift terms; the second led by a Senior Associate Director that manages the engagement strategy for academic leaders and faculty in fundraising events and activities working with the frontline fundraising teams.
Duties and Responsibilities:
Provides administrative support to the Assistant Dean, FAS Faculty Affairs and Development Planning , the Senior Associate Director of ADC (content strategy), and the Senior Associate Director (engagement strategy) including scheduling meetings, preparing and editing documents and spreadsheets, filing, and completing expense reports. Has direct responsibility for the accurate coordination of all paper, workflow, and calendars.
Completes special projects assigned by the Assistant Dean, the two Senior Associate Directors of ADC, or other members of the Academic and Development Coordination group, involving assessment, analysis, and recommendation, creating timelines, involving the necessary staff, meeting with the Assistant Dean or other ADC staff as needed, and ensuring proper follow up.
May help provide logistical support for alumni and/or faculty committees, including producing meeting materials and making calls regarding attendance.
Independently maintains the ADC intranet pages and other fundraising collateral materials for the front-line staff, seeking guidance from ADC staff and Assistant Dean as needed.
Cultivates favorable relationships and works closely throughout the year with the FAS and UDO Development staffs and other divisions including but not limited to Alumni and Donor Services, IT, Operations, Communications Office, FAS Finance and other FAS administrative and faculty offices, and Human Resources, to initiate and complete projects assigned by the Assistant Dean or Senior Associate Director. Must develop solid credibility with and earn the respect of the full AA&D team as well as from colleagues across the University. Must adhere to all departmental and University policies and procedures.
Attends AA&D All-Staff meetings, Academic and Development Coordination meetings, FAS Development All-Staff meetings, staff assistant group meetings, and regular meetings with the Assistant Dean and two Senior Associate Directors, as well as other meetings as needed.
May oversee work of students and/or temps; training, scheduling and distributing work.
The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, which would be in conformity with the level of the position.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
Minimum of one year of related office experience. May occasionally work additional evening hours.
Excellent computer skills required; experience with Windows, Excel, and PowerPoint,
and other MS Office Suite tools.
BA/BS degree at an accredited institution preferred;
Previous office experience, preferably in an academic environment.
Must be highly organized, detail-oriented, and have strong interpersonal and communication skills. Must possess the ability to establish and promote good working relationships with colleagues, faculty and senior FASs administrators, alumni and donors. Must be flexible and possess the ability to prioritize and handle multiple tasks in a fast-paced, deadline-oriented environment.
Project coordination, data management and analysis experience required.
Must be able to work independently and take initiative. Must be able to focus on priorities and time specific duties.
Must be a professional, proactive, collaborative, conscientious, and results-oriented individual. Must have an optimistic and positive demeanor and demonstrate good intuition and the ability to adapt to changing priorities. Must demonstrate the ability to innovate, think strategically and conceptually, and display good, sound judgment.
Should be comfortable speaking in group settings, have excellent writing skills and strong knowledge of English grammar. Proofreading skills preferred.
Must be detail oriented, able to prioritize work and to work independently. Evidence of the analytic and research skills to gather and determine essential data from a variety of written and individual sources.
Prior database experience including Filemaker Pro preferred.
Knowledge of fundraising in a non-profit setting helpful.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 48752BR
About Harvard University Alumni Affairs and Development
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.