The Divisions of Research Integrity (RI) and Outside Interests (OI) are located in the Office of Policy Coordination (OPC), which occupies a unique position in the School of Medicine (SOM). These divisions develop and manage implementation of policy in the areas of conflict of interest, conflict of commitment, misconduct, and research integrity. The Sr. Administrative Coordinator provides high-level and complex administrative support to the staff in these divisions and will report to the Directors of RI and OI
Specific Duties & Responsibilities
The Sr. Administrative Coordinator will serve as the initial point of contact for RI and OI. He/she will exercise independent judgment to ensure the administrative day-to-day responsibilities of these Divisions are addressed in an appropriate and timely manner. These responsibilities include, but are not limited to, scheduling critical and often confidential meetings that involve multiple participants, maintaining intricate calendars, routine correspondence, answering telephones, compiling and maintaining data, and special projects as assigned.
For the Division of RI, responsibilities include, but are not limited to, the following:
Assist with misconduct cases.
Maintain confidential and sensitive files for research and professional misconduct cases.
Coordinate scheduling of sensitive, confidential meetings or conference calls and prepare materials as needed.
Work with outside vendors (e.g., data forensics contractors, court reporting services) to coordinate services.
Send and track case-related correspondence and other materials.
Provide complex administrative support for the Responsible Conduct of Research (RCR) Program.
Coordinate logistics for annual lecture series, division/department presentations, occasional conferences, and other related meetings, including dates, venues, A/V, and catering.
Independently manage attendance for lecture series attendees to generate CME and LMS credit using online management systems, as well as completion information related to other components of RCR program.
Prepare materials for division/department meetings and presentations.
Develop reports regarding compliance with RCR program requirements.
Provide general administrative assistance.
Independently review and triage or respond to e-mails sent to general division account.
Assist with maintenance of web content.
For the Division of OI, responsibilities include, but are not limited to, the following:
Interpret OI's policies and procedures in order to assist with reviews of disclosures.
Independently triage disclosures of outside activities and conflicts of interest as they are received.
Facilitate reviews of disclosures in accordance with institutional and office policy and procedures.
Provide complex administrative support for the Annual Certification process.
Develop weekly reports regarding completion rates, exceptions, issues, etc.
Independently identify and resolve discrepancies found in Annual Certification responses.
Manage OI's relationships with the Offices of Research Administration, Technology Ventures, and Human Subjects Research.
Review relevant notifications of potential conflicts of interest in research and follows up with investigators and/or inventors accordingly.
Compile and maintain data to ensure compliance with OI policies and relevant regulations.
Provide e-mail and telephone support for faculty members regarding disclosures, policy questions and other requests as needed.
Explain fundamentals of OI policies and relevant regulations to faculty and staff.
Coordinate logistics for monthly meetings and annual retreats of the Committee on Outside Interests.
Manage the content of internal OI standard operating procedures on a continuous basis.
High School Diploma/GED.
Five (5) years progressively responsible administrative experience.
Additional education may substitute for required experience, to the extent permitted by the JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Bachelor's degree or equivalent experience.
Experience in an academic medical institution, research environment, or research affairs office. Experience with SiteExecutive.
Special Knowledge, Skills, and Abilities
Candidate must be organized, able to handle multiple tasks involving sensitive information with attention to detail and professionalism, and able to independently develop and manage complex and key administrative projects.
Excellent accuracy, interpersonal, written, and verbal skills required.
Proficiency in Microsoft Office Suite, including Word, Access, Excel, PowerPoint, and Outlook required.
Classified Title: Sr. Administrative Coordinator Working Title: Sr. Administrative Coordinator Role/Level/Range: ATO 40/E/03/OF Starting Hourly Pay Rate Range: $19.62 - $27.00 / Commensurate with Experience Employee group: Full Time Schedule: Monday - Friday, 8:30a - 5:00p / 40 hours per week Exempt Status: Non-Exempt Location: 23-MD:JH Downtown Center Department name: 10002695-SOM Admin Policy Coordination Office Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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