Administrative/Support, Information Technology, Project/Program Management/Planning, Staff/Administrative
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. Electrical & Computer Engineering has an outstanding opportunity for a Program Operations Specialist - Pre Award Analyst.*Manage and execute all pre-award duties, specifically proposal submission on behalf of faculty *Knowledge of federal government and other sponsor systems, regulations and processes; strategic advice to PIs, independent creation and ownership of at least 50% of documents submitted with each proposal, execution of all proposal submission and awards received .*Increase research funding brought into the University by simplifying submission process and finding RFPs and other funding sources RESPONSIBILITIES:Pre-award Responsibilities and Duties This position requires a high degree of expertise and knowledge of complex proposal requirements both at the university and sponsor level. Successful candidates will be expected to understand and interpret complex requirements and be able to prioritize and manage updates from multiple sponsors, including but not limited to PNNL, NIH, NSF, ARO, DARPA, ONR, NASA and others.*Work strategically with ECE faculty to identify and apply for grants that support current and future research initiatives. Working with department faculty, other campus units and collaborative/subcontract institutions, prepare proposal budget, budget justification and other proposal paperwork, as well as be aware of sponsor required data/documentation for individual collaborative, center and training grant proposals.*Ensure successful proposal submission by exercising independent judgment interpreting and applying sponsor, UW, federal, state and industry policies, rules and regulations with grant/contract preparation and implementation.*Obtain, review and maintain documentation related to matching and Department support.*Serve as a representative of ECE with the Office of Sponsored Programs office, ensuring compliance with OSP deadlines and requirements, processing the Egc1s, and other UW requirements.*Manage and oversee the proposal process from start to finish ensuring that all sponsor requirements are adhered to; create all administrative documents, ensure proper document formatting and requirements are met, accurate compilation of proposal documents based on sponsor requirements, upload all proposal documents via sponsor websites, and obtain verification of successful application transmittal to sponsor.Post-award duties and responsibilitiesThis position will provide grant/contract support for individual research programs for all ECE principal investigators in support of their comprehensive research operations.*Serve as the primary liaison with sponsors, subcontracts and other UW units.*Effectively manage and administer multiple research awards upon arrival with ECE. Manage budget revisions and continued funding on multiple, complex budgets including state, federal, university/industry cooperative, contracts, subcontracts and university sub-budgets.*Interface directly with UW units, funding agencies and subcontracts managing invoices, supplement extensions, annual renewals, fiscal reports and compliance.Other responsibilities*Submission tracking*Award tracking*Effort review and compliance*Establish subcontracts - Sage and Ariba*Cost sharing: budget development and compliance*Other duties as assignedREQUIREMENTS: *Bachelor's degree in finance or related field*2-3 years' experience in grants management, specifically pre-awardEquivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIRED EXPERIENCE*Pre award grant experience at UWApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.