This position reports directly to the Sr. Grants and Contracts Analyst and will work in conjunction with the finance and administrative team to provide support for efficient processes and functions for the Institute for Global Tobacco Control. The responsibilities encompass performing reconciliation of processed transactions. The position will support activities stemming from both non-sponsored and sponsored activities as needed. All of these functions require becoming an expert at utilizing the university's financial accounting systems, policies, procedures and resources.
Specific Duties & Responsibilities:
Ensure completeness and accuracy of documentation according to University policy.
Reconcile monthly financial statements with actual invoices and supporting documentation.
Process non payroll cost transfers when charged to incorrect budgets.
Develop and maintain electronic and paper record keeping systems through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
Operate office equipment such as photocopier, fax machine and scanner, personal computer to manage e-mail, electronic calendar and other forms of electronic media.
At times fast paced and/or stressful environment.
High School Diploma/GED.
Three (3) years of related administrative and/or budget experience.
Related coursework at the college level may substitute for experience to the extent permitted by the JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Familiarity with University and department policies and procedures preferred.
Experience using SAP systems preferred.
Special Knowledge, Skills, and Abilities
Proven customer service skills.
Two years of related office/clerical experience.
Must possess strong organizational skills, analytical and problem solving abilities and attention to detail.
Must be a team player.
Must be able to maintain confidentiality.
Must be able to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Classified Title: Budget Specialist Working Title: Budget Specialist Role/Level/Range: ATO 37.5/02/OE Starting Hourly Pay Range: $19.62 - $23.71 / commensurate with experience Employee group: Full Time Schedule: Monday - Friday, 8:30a - 5:00p / 37.5 hours per week Exempt Status: Non-Exempt Location: 05-MD:School of Public Health Department name: 60001101-IGTC-Internat'l Global Tobacco Control Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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