Administrative Support Assistant III Position Summary:
This position provides administrative support to the Note Taker Coordinator including, but not limited to maintaining accurate note taker records and files, responding to note taking inquires and assigning note takers to requests. Duties and Responsibilities:
General Administrative Support: Verify eligibility of students requesting note taking services; Assign note takers to classes; Verify notes are uploaded and are adequate, follow up when they are not; Assist with internal/external outreach to promote note taking services on campus; Assist with the recruitment and selection of note takers; Distribute note taker announcements to professors and class rosters via Grades First or designated university platform. Assist with processing initial hire forms, (I-9's), IRIS data entry, and HR paperwork processing. Communicate and/or respond as needed and appropriate to inquiries related to note taking services; Maintain confidentiality of all disability-related information to comply with ADA/504 regulations. Supervision: Provide day-to-day supervision/oversight of student and temporary note taking staff.
Record Management & Reporting: Assist with managing computerized record keeping system to track note taker requests and note takers; Assist with maintaining fiscal and service related statistical data and compile weekly and quarterly reports; Maintain appropriate records in order to respond to ADA/504 complaints.
Training: Assist with developing and updating written manual outlining note taking services, including policies, procedures and paperwork; Assist with coordination, scheduling, conducting, and improving note taker orientation/training
Internal Number: 172269
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