Reporting to the Director of Operations, the Administrative Specialist has primary responsibility for supporting the Executive Management in all functions contributing to the smooth operation and management of the overall operational functions of the Vice Chancellor of Health Affairs/School of Medicine Dean's Office and in handling critical projects independently. This includes, but is not limited to, special project administration, maintenance of complex calendars, coordination and arrangement of logistics for high level meetings and conferences, accurate preparation of correspondence, documents and agendas for meetings, answering and screening incoming phone calls, coordination of travel arrangements, preparation of expense reimbursement documents, and management of a high volume of demands for the Executive Management team time along with demonstrating independent judgment in identifying and resolving potential conflicts. The incumbent is responsible for all front desk functions including greeting visitors to the Vice Chancellor of Health Affairs' Office School of Medicine Dean's Office, directing visitors to the appropriate person, answering phones and directing calls to the appropriate staff member, keeping front desk fax and printer functioning, and sorting and distributing incoming mail. Responsible for scheduling and maintenance of conference rooms and board rooms as well as maintenance of supplies and equipment in the Dean's office. The incumbent also plans and executes all Dean's office events, maintains executive calendars, as needed, and serves as backup for the Dean's office Executive Assistants.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Salary: Hourly $21.54 - $29.29 Total Hours: 8-5, M-F Career Position. Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts. Please attach your resume.
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Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.