Advertised Summary Job Description: This position is located on the Lamont Campus in Rockland County, NY.
The Office of Education and Outreach (E&O) is seeking a part-time Administrative Assistant to provide a wide range of administrative, organizational, operational, and logistical support to the Director. The incumbent will be responsible for all general day-to-day office coordination and administrative support at the E&O Office. The incumbent will also be involved in relationship-building with external partners and conducting research. This position is part-time with the potential of full-time employment and offers a dynamic startup work environment with new projects and strategic initiatives. We believe that the Office of E&O is uniquely positioned to strengthen STEM education efforts at multiple scales through science learning. This is an exciting time to be involved in STEM initiatives and the incumbent will have an opportunity to play an important and supportive role in continuing to build out and scale existing activities.
Internal operations: Responsibility for the wide range of day-to-day organizational, budgetary, and operational support services to the Director. Provide logistical and administrative support for educational programs on the Lamont campus. Examples of such activities include (but are not limited to): monitoring budgets and spending, assisting with budget reporting and planning, drafting/formatting announcements and correspondence, preparing presentations and attending meetings and recording minutes as requested.
External activities: Assist with partnership development with stakeholders, respond to inquiries from educators and students, and represent the Office professionally to external entities. Maintain strong communication with partners year-round and attend partnership project meetings as needed.
Research and development: Assist the Director with proposal development efforts by conducting literature reviews, identifying new scholarly information and research findings, and preparing background materials for planning meetings.
Will receive general supervision. After initial training, will exercise independent judgment within parameters set by the supervisor. Exercises high degree of confidentiality.
Organization overview: The Office of Education and Outreach at Lamont-Doherty Earth Observatory was established in February 2017 and is a centrally coordinated office that provides the framework needed to encourage participation in Science, Technology, Engineering, and Mathematics (STEM) educational activities from professional scientists. Our long-term outcomes are focused on ensuring that 1) students, regardless of their racial or economic backgrounds, have equal and equitable access to STEM pathways in formal and learning environments, 2) high-quality STEM programs are designed and measured using evidence-based approaches, and 3) the make-up of STEM workforces is representative of the demographic make-up of the United States. The Office is focusing on the following priority areas that target multiple aspects of STEM education in order to achieve our goals:
- Advancing research and pedagogy - Creating research experiences for students traditionally under-represented in STEM/sustainability fields - Strengthening STEM instruction - Ensuring innovative curriculum development - Increasing public engagement in STEM through outreach
General Minimum Qualifications: High School diploma or equivalent with at least two years of relevant experience.
Strong computer literacy preferred with required proficiency in word processing, spreadsheet and database management.
Demonstrated ability to prioritize and handle multiple projects.
Excellent interpersonal, organizational, problem solving, and communication skills required.
Discretion and ability to maintain high level of confidentiality.
High degree of flexibility in a pressured and deadline oriented environment essential.
Ability to work with many different internal and external stakeholders is required.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_175125
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.