Advertised Summary Job Description: Reporting to the Director of the CTNI, TFFI and Motor Neuron Center and Chief of the Movement Disorders Division in the Department of Neurology, the Administrative Coordinator will perform administrative duties such as coordinating travel arrangements, processing travel and business expense reimbursements, and coordinating internal and external verbal, written and electronic communication. The incumbent will be responsible for phone, email and written correspondence for the division as well as maintaining the calendar for the Division Chief. Under the division chief the administrative coordinator will support all administrative duties related to the Parkinson's Disease Foundation (PDF) center and the UDALL center. This includes all communications with funding agencies, liaison with departmental financial staff as it pertains to research. This position will arrange meetings, seminars, manage speakers, support PDF pilot grant management (preparing disseminating announcements, receive applications, organize documents for review and notifies applicants). Fellowship coordination: You will assist in the coordination activities this includes managing applications, coordinating interviews, scheduling appointments, coordinating travel, and preparing travel and business expense reimbursement. Responsible for the lifecycle of movement disorders fellows. Incumbent will be primary liaison with the department of Neurology's Central Administration offices including the Human Resources and Faculty Affairs office for divisional personnel issues, with Neurology's Education Administration in support of fellowship administration, and with the Finance staff in support of grants and contracts issues for the division. Will initiate and follow up on all facilities management issues including arranging for core equipment repairs and maintenance for the division. Occasional administrative work in support of clinical patient work and acts as an intermediary between the clinical staff and faculty members. Flexibility to handle occasional communications (emails and phone calls) outside regular office hours for efficiency. All other administrative support duties, as assigned.
General Minimum Qualifications: Requires a Bachelor's degree or equivalent in education and experience, plus three years of related experience.
Additional Specific Minimum Qualifications: Strong interpersonal, communication (both written and verbal) and organizational skills is a must. Computer Proficiency at an intermediary to advanced proficient level (most especially involving Outlook, Word, Excel, PowerPoint, Adobe Acrobat)
Familiarity with academic and clinical environment is must. Resourcefulness and the ability to exercise initiative and independent judgment, and ability to prioritize and multitask required.
Must be able to work with diplomacy and efficiency.
Preferred Qualifications: Advanced degree, with 3-5 years of progressive experience in a complex environment is preferred.
Prior experience in an academic medical center supporting faculty and in particular supporting leadership roles will be given preference.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_175078
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.