Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Medical Campus Security. The position is located at Lien House. This position is for the Danforth Campus.
Provides administrative and operational coordination of public safety and emergency preparedness programs under the direction of the Assistant Emergency Management Director. This position is responsible for projects and task assignments as a part of the overall life safety initiatives within the scope of the Emergency Management Department. Works directly with Protective Services, WUPD, EH&S and Emergency Management staff, to develop, implement, manage and continually improve campus-wide public safety and emergency preparedness initiatives.
This position leads and manages various emergency management and life safety programs within the Emergency Management Department. Initiatives and programs for which this position may have managerial oversight may include but are not limited to administration, monitoring, maintenance and upkeep of the university-wide Automated External Defibrillator (AED) Program, fire safety and fire extinguisher training programs, fire drills, and general emergency preparedness training for faculty, staff, and students.
This position works directly with staff, faculty and students to develop, implement, manage and continually improve programs that enhance the university’s ability to limit the impacts of natural, human-caused and technological hazards to the campus community, respond to emergencies, effectively manage incidents, and systematically restore the campus to full operation following any adverse event. This position assists with coordination of daily emergency management functions for the department including maintaining the Emergency Operations Center (EOC) in a state of readiness for response and recovery efforts and representation of the Emergency Management Program at university meetings, organizational functions or civic engagements as assigned by the Director or Assistant Director. This position is responsible for 24x7 on-call emergency support services to assist with preparedness, response, and recovery efforts when activated or assigned by the Director or Assistant Director.
This position may serve as the primary leadership liaison with key WUSTL and WUSM departments, stakeholders and leadership to facilitate planning, preparedness, information sharing and effective coordination before, during and after emergencies and crisis. This position serves as an advisor to the Director on matters related to the maintenance, revision and dissemination of information to the campus community concerning the Department’s programs, policies, and issues.
PRIMARY DUTIES AND RESPONSIBILITIES:
Manages life safety programs and general emergency preparedness education initiatives on behalf of the Emergency Management Department including but not limited to the university-wide Automated External Defibrillator (AED) Program, fire drills, School of Medicine fire extinguisher program, bleeding control kit program, and public safety outreach (training, presentations, student/faculty orientations). Leads program activities and initiatives towards university-wide disaster resilience and effective emergency response and assigns and manages appropriate support to carry out scheduled functions. Develops and maintains established departmental policies, procedures, standard operating guidelines (SOGs), training and maintenance logs/records as necessary to support campus life safety programs. Ensures assigned life safety and emergency preparedness programs comply with applicable university policies and Missouri Revised Statues.
Serves as the primary leadership liaison with key university departments, stakeholders and leadership in support of emergency management and general public safety initiatives. Serves as point of contact to coordinate and conduct specialized and/or all-hazards training for University workgroups in support of life safety and emergency preparedness. Serves as an advisor to the Director and Assistant Director on matters related to the maintenance, revision, training and dissemination of information to the campus community concerning the Department’s programs, policies, and issues.
Assists with coordination of daily emergency management functions for the department, including maintaining all campus Emergency Operations Centers and associated equipment and resources in state of readiness for response and recovery efforts. Responsible for 24x7 on-call emergency support to assist with preparedness, response, and recovery efforts when activated or assigned by the Director. This position has responsibilities for potential activation of University alert/notification systems as well as service in assigned leadership roles within the organizational incident command system (ICS) structure during an emergency. This responsibility may entail either physical (at a Washington University campus) or virtual (through the use of telephone, email, text messaging, or internet) support as deemed appropriate by the situation.
Leads and manages the staff, contractors, interns, and other personnel resources responsible for emergency management program functions within the Emergency Management Department supporting university mitigation, preparedness, response and recovery efforts.
Provides support and technical guidance (worksheets, templates, diagrams, etc..), testing, light maintenance, and training on the topic of functional expertise and the usage of any associated emergency management program systems and tools including, but not limited to emergency planning/preparedness systems, emergency notification systems, AEDs, and emergency medical equipment contained within bleeding control kits.
Maintains department files related to emergency management and public safety at the direction of the Emergency Management Director or Assistant Director, including, but not limited to: training records, emergency plans, policies and procedures, reports, emergency contact lists, and Emergency Management resource and equipment inventories and locations. Performs office functions such as, but not limited to preparation, review, and/or distribution of reports, presentations (such as PowerPoint), notes, correspondence and other administrative materials as requested by the Director. This responsibility may include but is not limited to: spreadsheets, charts, graphs, memos, formal letters, basic training presentations, agendas, and other documents needed for optimal departmental efficiency.
Performs other duties and projects as assigned by the Director or Assistant Director related to the furtherance of the emergency management and public safety mission and vision.
Bachelor’s degree in emergency management, business continuity, public administration or related public safety field or equivalent experience in emergency management in a comprehensive practitioner position with specialized experience in AED’s, First Aid, and/or program development for a minimum of 5 years.
Completion of FEMA, National Response Framework and National Incident Management System courses (NIMS), Incident Command System courses (ICS 100, 200, 300, 400, 700 and 800) or ability to complete within one year of hire.
International Association of Emergency Managers (IAEM) Certified Emergency Manager (CEM) or ability, qualifications and commitment to achieve certification within one year of hire.
Master’s Degree in emergency management, business continuity, public administration or related public safety field with a minimum of eight years of experience in a comprehensive practitioner position with knowledge and experience in higher education emergency management, program development and or life safety initiatives
Ability to efficiently learn and utilize interactive planning and incident management tools such as virtual incident management systems, emergency notification systems and National Weather Service tools.
Ability to specialize in assigned emergency management program areas as designated by the Director or Assistant Director which may include, but is not limited to planning, training and exercises, community engagement and communications, emergency management systems and life safety.
Proficient in Microsoft Office products including Word, Excel, PowerPoint, Outlook, and Visio.
Ability to maintain required certifications and initiative to seek opportunities for professional development.
Ability to respond to work with little to no warning during emergency situations or inclement weather.
Ability to work under mildly unsafe and/or uncomfortable environmental conditions during an emergency with factors that could include but are not limited to exposure to temperature variations, odors, wetness, or dust, extended work hours, or lack of sleep.
Ability to deal courteously with University faculty, staff, students, visitors, or campus partners under stressful conditions.
Ability to coordinate with high-level staff positions within the University and outside agencies.
Ability to communicate complex topics with non-subject matter experts.� Able to share expertise in a constructive and accessible manner.
High-level of understanding of all phases of comprehensive emergency management including preparedness, mitigation, response, and recovery.
Strong communication (oral and written) skills.
High-level interpersonal skills in order to gain consensus, compliance, and follow through from university partners.
High-level of knowledge and experience with emergency management standards of practice including but not limited to FEMA and the Emergency Management Accreditation Program (EMAP).
Ability to understand and work within a complex environment of multiple organizations and missions.
Strong critical thinking skills with the ability to manage complex projects and develop innovative solutions.
Ability to work in a team-oriented environment in a collaborative approach to continued development and enhancement of the emergency management program.
The hiring range for this position is $50,294 - $65,374 annually.
Offers made for this position are contingent upon the successful completion of all required pre-employment screens, including a criminal background check, hair sample drug screen, and verification of required professional licenses, registrations, or certifications.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Internal Applicant Instruction:
This position is grade G11.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.