Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Internal Medicine - Institute of Clinical & Translational Research. The position is located at Wohl Hospital. This position is for the Medical School Campus.
Responsible for more complex grants and/or broader scope and may lead/supervise one or more grant assistant/specialists. May also oversee Center grants.
PRIMARY DUTIES AND RESPONSIBILITIES:
Serves as Point of Contact for internal funding programs
Draws from expertise of NIH grant submissions and provides input for request for application guidelines and form pages.
Fields regulatory and budgetary questions from investigators regarding application submission.
Collects incoming applications and monitors the application process.
Performs administrative review of applications, ensuring the applications comply with ICTS guidelines and institution policies.
Provides stats and program data to leadership and the Tracking & Evaluation team.
Compiles summary statements for all applicants and creates/issues award notices.
Responsible for ensuring that human and animal study protocols are in place for those that are associated with an award and reporting the information to NIH, as required.
Serves as internal liaison and grant content representative, ensuring that all funds are set up in a timely manner; assists with any necessary project advances or no-cost extensions and ensures that funds are carried forward as appropriate.
Processes subawards for awardees from ICTS partner institutions. Ensures timely implementation of subcontracts by managing processes, examining information, and complying with necessary requirements of OSRS.
Monitors accounts and account balances, ensuring any budgetary questions are promptly resolved and progress reports are collected.
Responsible for closure of award accounts. Collects final progress reports in collaboration with the Tracking and Evaluation team.
Tracks year-over-year details of grants submitted, awarded, rejected, etc.
Compiles information and submits grant applications according to established agency/university guidelines. Prepares and reviews all agency forms for submission. Enters grant budgeting documents online, as needed.
Serves as a subject matter expert on complex troubleshooting error resolutions/solutions for grant submissions and financial reports.
Analyzes and prepares comprehensive and often complex monthly financial reports on research accounts (expected to be of a large scale/scope). Monitors, analyzes, and provides forecasts for grant budgets ensuring appropriate and timely expenditures and reconciliation of funds. Distribute/discuss with PIs and senior leadership.
Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals, and other support).
Creates, addresses, and processes correspondence of moderate to high complexity with granting agencies as needed (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
Updates grants lists monthly or when new fund numbers are received.
Organizes and maintains electronic and hard copy grant files.
Attends training sessions/seminars related to position.
Assists senior leadership with special projects as requested.
Center grant additional duties:
Acts as a backup for managing components and functions (cores and subcores), program income, bridge/seed and institutional funds. Provides monthly financial reports to the Program Director and Associate Director of Finance. Serves as a financial resource for the entire Center.
May perform data gathering, analysis and report on Center major equipment inventories, maintenance and replacement, along with annual financial and strategic planning.
Assists in the preparation of financial and summary information for the Director/Associate Director meetings, annual progress report and renewal.
Participates in all Center-related meetings and symposiums.
Equivalent of Bachelor’s degree with 5 years of experience in accounting or related field plus experience in grants administration or 9 years of combined education and related experience.
Supervisory experience preferred.
Demonstrated analytic skills.
Strong knowledge of AIS, HRMS, Adobe Acrobat, EXCEL, PC, Microsoft Office, RMS, SUBS, agency guidelines, etc.
Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
Effective verbal, written, and interpersonal communication skills.
The hiring range for this position is $50,294 - $65,374 annually.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Internal Applicant Instruction:
This position is grade G11.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.