Research - Laboratory/Non-Laboratory, Staff/Administrative
Research Administrator provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. May provide lifecycle pre- & post-award research administration ensuring the fulfillment of all grant &/or contract & compliance requirements. Manages overall day-to-day research administration activities & may research & identify funding opportunities & faculty &/or PIs with associated research competencies & interests. Ensures that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations.
This position is housed in the University Research Institutes & Centers Administration (URICA) unit, within the Office for Research, and will support University Research Institutes & Centers (URICs) as well as the Kellogg School of Management’s research activity. For the support of Institutes & Centers (URICs) the position will support interdisciplinary research, with significant focus upon complex proposals and pre-award activity. The Research Administrator will also provide consultation on post-award management in support of URIC administrative staff. For the Kellogg School of Management this position will provide comprehensive research administrative support (pre- and post-award). The Research Administrator will report to the Sr. Director for URIC Operations & Administration and collaborate closely with URICs, the Kellogg School of Management, the Office for Sponsored Research (OSR) and other units within the Office for Research (OR).
Typically administers multiple research projects such as:
Single Principal Investigator (PI) proposals, grants &/or contracts
Basic multi-PI or multi-unit proposals, grants &/or contracts
Research portfolio for a small to mid-sized unit
NIH U-approximately $500K+/yr. over multiple yrs.
NIH P-approximately $500K+/yr. over multiple yrs.
NIH T-approximately $100-$200K+/yr. over multiple yrs.
DOD , DOE, NIST (Dept. of Commerce), NSF, and prestigious foundation and industry awards
Center or program grants
Proposals with cost sharing
Non-funded negotiations such as NDAs, user agreements
Facilitates unique proposals and research partnerships with external partners, including National Labs, industry, and international.
Manages pre-award administration of grants &/or contracts.
Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor.
Establishes procedures at the small to mid-sized unit level related to pre-award administration.
Coordinates large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
Manage representation of sub-recipients, cost sharing and administrative costs on a proposal.
Coordinates IRB and IACUC protocols.
Prepares &/or reviews complete budget.
Assesses the need for the redistribution of project F&A among multiple redistributed chartstrings.
Provides unit-level (URIC) proposal review, communicates recommendations for revisions, and identifies trends in proposals that indicate training opportunities.
Reviews pre-award processes and procedures, with an eye towards recommending process improvement and standardization.
Completes post-award administration of research grants &/or contracts, primarily for Kellogg School of Management support.
Reviews account establishment.
Manages effort commitments of key project personnel (Kellogg School of Management only).
Interprets awards documents.
Reviews and reports expenditures.
Verifies processing of cost share transactions.
Provides data needed for interim and final financial and technical progress reports.
Facilitates account close out activities, coordinating with ASRSP as needed.
Establishes procedures for the Kellogg School of Management related to post-award administration.
Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
Participates in efforts to improve research administration including serving on university committees related to research administration.
Oversees sponsored project portfolio for several URICs and Kellogg School of Management.
Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
Provides information to senior management that is used for department budgeting purposes.
Sets-up faculty &/or post doc appointments &/or completes VISA paperwork.
Provides training to technical and administrative staff in unit regarding research administration.
Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Recommends changes to improve programs, policy &/or practice.
Resolves compliance problems & issues working in conjunction with faculty.
Resolves compliance problems & issues involving research safety, animal subjects and human subjects.
Alerts supervisor to potential higher risk compliance issues.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
3 years research administration or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Managing interpersonal relationships across diverse groups.
Provide leadership by cooperatively anticipating, coordinating, strategizing.
Experience leading and facilitating complex proposal submissions.
Preferred Competencies: (Skills, knowledge, and abilities)
Familiarity with submission processes and requirements for major federal sponsors.
Knowledge of the Northwestern research environment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 35631
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.