A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Office of Clinical Affairs is seeking an Administrative Assistant Senior to provide highly responsible administrative support to the Chief Physician Assistant, Chief Administrative Officer, and Pain Coordinator within the Office of Clinical Affairs. The successful candidate must be able to work at a high level of independence, exercise discretion, coordinate office services and respond to inquiries and complaints regarding matters of a sensitive or confidential nature.
Responsibilities include, but are not limited to, initiating, composing and editing correspondence; maintaining calendars exercising judgment on setting priorities for the effective use of administrator's time (includes arranging meetings, reserving rooms, setting up rooms, and coordinating all involved calendars); prepare meeting agendas, complete minutes, and follow-up on action items; some data entry may be required. Compile special and periodic reports including narratives, charts and graphs; and maintain and monitor project deadlines and databases. Additional duties include travel arrangements and reimbursement, Power Point presentation assembly and coordination, supply ordering, policy maintenance, web site maintenance and other miscellaneous office tasks. As part of the office team, provide back-up support to other support staff as needed. Acting as receptionist to incoming visitors - greeting incoming visitors to the office and routing to the appropriate person. Screening/routing incoming phone calls to appropriate individuals. The position is required to work 8:00 a.m. to 5:00 p.m. May require flexible working hours with occasional early morning or late afternoon/early evening meetings.
Bachelor's degree or an equivalent combination of education and experience is necessary. High school diploma, including courses in secretarial practices, typing, book keeping or office procedures.
Must be able to analyze, manage and appropriately prioritize scheduling for an extremely busy calendar.
Three (3) to Five (5) years of secretarial experience is necessary. Reasonable knowledge of University policies, procedures and regulations is necessary.
Applicant must perform with a very high degree of accuracy, attention to detail, and confidentiality. Outstanding punctuation, spelling, grammar, proofreading, editing, and formatting skills are required. Excellent knowledge of electronic calendaring required. Must be able to work with little or no supervision. Must be able to prioritize workload and maintain focused work in a high volume, deadline-driven environment. Exceptional verbal and written communication skills are required, as is the ability to work cooperatively with individuals from a variety of professional and non-professional backgrounds. Demonstrated ability to handle multiple tasks, set priorities and work to meet deadlines with frequent interruptions.
Manage all aspects of business travel itineraries, arrangements and reimbursement.
Compile special and periodic reports including narrative, charts and graphs, and maintain and monitor project deadlines and databases.
Strong follow-through skills are essential along with demonstrated organizational skills and excellent oral and written communication skills.
Must possess strong skills in Microsoft office applications (Word, Excel, Powerpoint), and Outlook. The ideal candidate would also possess considerable skill with CareWeb, M-Pathways, and electronic query tools.
Bachelor’s degree preferred
Experience with Concur, Outlook and Other University of Michigan IT systems is desired.
Knowledge of University policy, rules and regulations is required.
Experience in a healthcare setting with knowledge of clinical terminology and an understanding of healthcare delivery and clinical roles.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 169844
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.