Summary of Position: The primary focus of this position is to provide administrative and technical support to accredited doctoral programs in Education and Psychology. This position will assist the Department Chairs in Education and Psychology and will interface with faculty, students and other University personnel to provide positive, pro-active administrative support. This position will also be a member of an administrative services team.
Serve as main point of contact to facilitate and carry out administrative tasks related to maintaining doctoral programs. Design, implement, collect, and help prepare outcomes and programmatic data to ensure accreditation and compliance purposes. Coordinate team meetings with faculty Directors to track student issues, track practicum training compliance, and support the internship application process for doctoral students.
Provide administrative support for grant submissions – pre and post award to provide positive outcome.
Track student registration and compliance with all documented Clinical program procedures, and help enforce tracking and compliance challenges as they arise to aid faculty and chair.
Provide administrative support by maintaining all software used for research and clinical training within the program.
Provide administrative support and operational logistics throughout the to ensure successful admission process.
Perform other support tasks as needed including, but not limited to: Student advising, registration, curriculum & course planning, orientation, awards, clinical training placement and paperwork, maintaining student files and records, organizing and maintaining student data, annual student surveys, and annual student progress reports.
Provide administrative support to other programs within the academic team including, but not limited to, faculty support, office support and other duties as assigned by manager.
Bachelor's degree and or 3-5 years relevant experience working with Doctoral programs, preferred.
Strong computer skills. Microsoft Office experience required and Ellucian Colleague a plus.
Demonstrated excellent communication and organizational skills.
Ability to work independently and in a team oriented environment.
Ability to take initiative where and when appropriate, but also understand when consultation with Manager, and/or colleagues is necessary.
Demonstrated experience working in a high volume, customer focused environment. Must be able to handle difficult situations and confidential material with sensitivity and professionalism.
On occasion must be available to work evenings and weekends, as needed, with team members and support both Departmental and College of Arts and Sciences events including, but not limited to, Commencement, Convocation, Departmental open houses, etc.
Internal applicants only.
Internal Number: onkE9fwe
About Suffolk University
Located right in the heart of downtown Boston, Suffolk University gives its students unparalleled access to the city and all it offers.Our college green is the Boston Common. We are steps from dozens of historic sites like the Old State House, Faneuil Hall, and the Massachusetts State House. We have no real boundaries to our campus' Boston and Suffolk blend together. That means our students have incredible access to a wealth of opportunities, whether it's museums and restaurants or internships and co-ops. At the same time, we also take pride in being a personal, student-centered school, where faculty and administrators know students by name. We take the time to recognize each student's promise, figure out what makes him or her tick, and build important mentoring relationships.As we have done since our founding, we strive for one thing at Suffolk: give students the tools they need to be successful, smart, and satisfied at whatever they choose to do.