The Study Abroad Financial Coordinator joins a collegial and collaborative office as a subject matter expert on ePayments, Buysite, and GEMS systems administration and ensures reconciliation practices meet University policy. Manages expenditures, projections, and reconciliation of program and office funds. Serves as the primary liaison to Financial Services and communicates with vendors, on-site agents, faculty, graduate and undergraduate students regarding the processing of payments and reimbursements. Manages the appointment process for graduate students and instructors. Supports the Director and Associate Director on the development and submission of budgets. The ideal candidate will have experience with budgets, managing financial tasks, and an interest in higher education administration.
Serves as an account administrator in a highly customer service and team-oriented environment
Prepares projections and monthly reports; maintains, oversees, reconciles, and corrects errors in accounts
Primary office liaison to Financial Services
Communicates with international and domestic partners regarding payments
Completes ePayments for invoices and reimbursements, records expenses, submits all office orders, and reconciles ledgers on a monthly basis
Submits GEMS (departmental credit cards) reports for Study Abroad leadership team
Communicates with faculty and graduate students regarding travel, per diem and reimbursements
Works with the Associate Director to maintain financial records and to draft budget projections
Creates tools and systems for tracking program expenditures, including budgets spreadsheets for on-site administrators and graduate assistants
Designs charts and other graphics to illustrate and compare budgets
Initiates the appointments of graduate students and instructors with the Director and the College Deanâ™s Office and tracks outstanding materials
Proficient user of MS Office Suite and Outlook required; advanced user of Excel
Excellent attention to detail
Experience with budgeting, financial tasks, and database management
Experience working with multiple currencies and currency conversions
Strong financial and analytical skills required
Ability to maintain effectiveness under deadlines
Ability to maintain confidentiality/discretion at all times
Ability to exercise sound judgment, critical thinking, and reasoning
Excellent verbal and written communication skills, including the ability to convey the appropriate tone for different audiences, such as students, faculty, staff, and international partners
Ability to handle multiple concurrent tasks in a professional manner while also meeting deadlines
Strong sense of teamwork
Ability to take initiative to complete tasks and work both independently and cooperatively
Responsive to direction from supervisors
Ability to handle stressful situations and remain calm under pressure
Ability to resolve problems and mediate difficult situations with tact
Familiarity and knowledge of the University of Chicago, its systems, and its constituents preferred
Education, Experience, or Certifications:
A minimum of two years of fiscal administration experience.
Fiscal administration experience in higher education
Experience working in an international setting or study abroad office
Technical Knowledge or Skills:
Proficiency in Mac and PC environments
Proficiency in Word, Excel, Outlook, database systems, and on-line organizational tools
Cover letter, which is to include your interest in this position
List of references
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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