Job ID: 2019-10050 Type: Full-Time # of Openings: 1 Category: Financial Services and Procurement Princeton University
The Business Manager is a hands-on, participative leader responsible for the management of general business and financial functions of Facilities Operations. The business manager will ensure efficiency of business processes, as well as assisting with the setting and attainment of strategic goals. The position ensures there are effective and streamlined systems and standards in place.
Under the direction of the Assistant Vice President of Operations, and working collaboratively with other University departments, the Business Manager is responsible for managing general business functions. Duties include management of an approximately $ 35 million annual operating budget, credit card transaction processing, purchasing of goods and services, establishing charge-back billing rates, preparation and submission of requests for budget supplements to support new buildings, financial reporting, overtime tracking, tracking of capital equipment, and functions as Operations’ liaison to the Facilities Finance and Administrative Services (FFAS).
The Business Manager focuses on assisting various work units with detailed budget management support, analysis, and reporting. Responsible for assessing trends, and for alerting leadership to emerging budgetary issues. The position also plays a critical role partnering with the Facilities Finance and Administrative Services department, Housing and other departments.
Manage Operating Budget: Provides multiple work units with periodic detailed budget analysis. This will include timely, thorough reviews and analysis, communication of findings and trends, data presentation, and investigation/resolution of anomalies within the budget. Performs cost tracking and budget forecasting. Develops and publishes reports for labor, materials, purchased services, and overtime.
Operations’ Liaison to Facilities Finance and Administrative Services: Functions as primary liaison between Facilities Operations and the Facilities Finance and Administrative Services group on budget, financial, and procurement matters. Acts as main point-of-contact for FFAS regarding year-end close out, billing inquiries, and periodic budgetary update process.
Manage Purchasing Program: As the largest procurer of operational goods/services (both in volume and dollar), incumbent will provide oversight and direction to Facilities Operations’ purchasing processes. Working closely with the FFAS team and their Materials Management group, the business manager will:
Provide a holistic view of Facilities Operations’ purchasing process and make recommendations for continual process improvements. Works with managers and trade shops to understand their procurement needs and will work with FFAS to establish best practices. Manages outside vendor contracts. Oversees creation and submission of purchasing/contracting requisitions. Ensures accuracy and compliance of all Operations’ purchasing and transaction activity
Reviews, manages, and facilitates Facilities Operations’ standard purchases and credit card program (which consists of 100+ credit cards and several thousand annual transactions across multiple work units). Assess appropriateness of purchasing method and offers solutions to problems and recommends adjustments to policy that may arise from use.
Manage Various Business Processes: Reviews, researches, and evolves Facilities Operations’ billing process to maximize budgetary effectiveness. Responsible for preparing, tracking, and submitting resource requirement requests to ensure new that new buildings and renovations on campus are appropriately supported by the operating budget. Functions as the steward of business rules for Operations. Participates in group/committee assignments as needed.
Financial Reporting: Engage with each of the operational leaders (assistant vice president, directors, and managers) to develop financial reports that support business decisions.
Oversees Capital Equipment Tracking: Develop and maintain schedules for capital equipment purchases. Tracks inventory of all capital equipment. Makes recommendations about purchases and amortization schedules.
Bachelor’s degree plus at least five (5) years’ related verifiable work experience.
Strong financial acumen, particularly with managing and analyzing expense budgets and the creation of reports; excellent analytical skills; strong skills with Microsoft Excel application; experience with enterprise-level financial software; strong problem-solving skills; technology skills.
Ability to communicate effectively, both verbally and in writing, to a diverse audience, and possess a knowledge of appropriate escalation protocols and political acumen; ability to communicate succinctly; ability to translate financial concepts to and effectively collaborate with trade shop employees.
Excellent interpersonal skills and an ability to build positive working relationships with a variety of internal and external stakeholders.
Ability to successfully handle multiple tasks at once, and be able to determine appropriate priorities; must be able to make independent interpretations and make appropriate decisions that are in the best interest of the organization and that are consistent with the objectives of leadership; ability to meet deadlines.
Must be able to respond to after normal business hour emergencies and incidents as needed, and on short notice.
Bachelor’s degree in finance or accounting.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Internal Number: 108504628
About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.