Analyst, Finance and Administration 4446BR Partnerships Finance & Administration
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band: 118A
Department/College Description Responsible for ensuring the accuracy of accounting transactions, providing accounting support and excellent service to College of Science (COS) faculty and staff, including: completing account reconciliations; processing journal entries; reviewing transactions to ensure compliance with University policies and procedures and all applicable regulatory requirements; accessing and distributing financial reports to college personnel; and, responding to customer inquiries regarding accounting processes. Prepare financial reporting and complex financial analysis for the COS, primarily focused on internally-funded accounts (operating, capital, gift, endowment, special projects, and discretionary accounts) and occasionally externally-funded accounts (grants and contracts), when the funding sources are intermingled.
Detailed Job Description
Provide direct financial and accounting support to COS faculty and staff including distributing financial information, preparing projections and investigating and resolving issues ranging from straightforward to complex that often involve externally- and internally-funded accounts. Work closely with other departments, including Sponsored Programs Accounting, to ensure full resolution of issues and timely follow-up.
Complete reconciliations and analysis of the College's financial accounts, including operating, capital, special, discretionary, start-up, internal grants, and overhead project accounts, to ensure transactions are accurate and in compliance with applicable university policies and other regulatory requirements. Resolve issues that range from straightforward to complex due to the size of the College, including the preparation of budget, journal, and funding entries. Regularly communicate financial information with department chairs, assistant/associate deans and Dean.
Prepare complex compensation-related reconciliations and analyses, including: processing summer salary payments, reconciling sources of funds for academic year and summer salary and administrative stipends for faculty and all salary and wages for staff. Align data with the capacity model for faculty courses taught, during the academic year and summer, investigate discrepancies and elevate issues to the appropriate department head and/or Dean.
Populate, review, and disseminate monthly departmental payroll reports to ensure faculty and staff are charged to the correct accounts with the appropriate level of effort, maintain accuracy of salary workbooks, and complete correcting journal and budget entries as needed. Reconcile permanently filled and open FTE budget and position details, elevate discrepancies to department chairs and/or Dean as appropriate. Maintain and update the capacity resource management and allocation model semi-annually. Work closely with department heads and provide analysis to the COS Sr. Financial Analyst to be presented to the COS Dean.
Coordinate the University's annual merit process for the College using Compensation Work Bench (CWB), including populating and distributing information to departments and compiling, consolidating and reconciling data college-wide. Work directly with department heads, assistant/associate deans, and the Dean to resolve differences and review final results. Prepare report with annual salary components college-wide in CWB for Dean's final approval.
Monitor and report on college cost share commitments for sponsored projects and COS secondary F&A distribution agreements.
Perform other accounting and financial analysis as requested by management in support of the Colleges' strategic goals ensuring that year-end results meet budget expectations.
Participate in a minimum of 40 hours of training/professional development annually (or a pro rata amount based on standard working hours). Training must be applicable to the employee's role current within the Controller's Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position.
Required Minimum Qualifications
Bachelors degree in accounting, business administration, or related discipline required; or equivalent combination of education and applicable experience.
Five to six years progressive experience in accounting, financial analysis, and/or project accounting required. Advanced knowledge of Microsoft Office Suite of products required.
Must be highly organized and have excellent time management skills.
To successfully interact with faculty and staff in a highly professional and courteous manner, the Analyst must possess strong written and oral communication and interpersonal skills. Must be able to work collaboratively and effectively with faculty, staff and students with diverse backgrounds and experiences.
PREFERRED: MBA and/or CPA preferred. Experience preferably in a not-for-profit or higher education setting. Experience with an enterprise-wide financial applications software system preferred.
Required Application Documents Cover Letter, Curriculum Vitae or Resume, List of References
Additional Details The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at 585-475-2424 or email your request to Careers@rit.edu.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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THE UNIVERSITY AND ROCHESTER COMMUNITY:RIT is a national leader in professional and career-oriented education. Talented, ambitious, and creative students of all cultures and backgrounds from all 50 states and more than 100 countries have chosen to attend RIT. Founded in 1829, Rochester Institute of Technology is a privately endowed, coeducational university with nine colleges emphasizing career education and experiential learning. With approximately 15,000 undergraduates and 2,900 graduate students, RIT is one of the largest private universities in the nation. RIT offers a rich array of degree programs in engineering, science, business, and the arts, and is home to the National Technical Institute for the Deaf. RIT has been honored by The Chronicle of Higher Education as one of the “Great Colleges to Work For” for four years. RIT is responsive to the needs of dual-career couples by our membership in the Upstate NY HERC.Rochester, situated between Lake Ontario and the Finger Lakes region, is the 79th largest city in the United States and the third largest metropolitan area in New York State. The Greater Rochester region, which is home to over one million people, is rich in cultural ...and ethnic diversity, with a population comprised of approximately 16% African and Latin Americans and another 7% of international origin. It is also home to the largest deaf community per capita in the U.S. Rochester ranks 3rd among the best metropolitan regions for “raising a family" by Forbes Magazine; 6th among 379 metropolitan areas as “Best Places to Live in America” by Places Rated Almanac; 1st in Expansion Management Magazine’s ranking of metropolitan areas having the best “quality of life in the nation”; and is among Essence Magazine’s “Top 10 Cities for Black Families.”