Position Description: The associate director of Alumni and Parent Relations is responsible for planning and implementing initiatives to engage alumni and parents in lifelong relationships with the University of Puget Sound. The associate director serves as facilitator of the Office of Alumni and Parent Relations' class identity building initiatives, including its signature class reunion program. They work closely with colleagues in Alumni and Parent Relations, Annual Giving, Capital and Planned Giving, Donor Relations, and the Office of the Vice President to recruit best fit alumni to class officer roles and is responsible for ensuring that these alumni have a quality volunteer experience. The associate director also assists with the facilitation of the work of the Office of Alumni and Parent Relations including the successful implementation of policies and procedures that support the engagement of alumni and parents in the life of the university. The associate director reports to the associate vice president for constituent relations. Essential Job Functions and Responsibilities:
Create strategies, policies, and procedures to guide and advance the work to strengthen class identity, beginning with the student experience and continuing through the 50th reunion and beyond. Manage class programs, identifying, recruiting, training, and inspiring class officers and other class volunteers to reconnect classmates to one another and to the university.
Represent class programs on- and off-campus, at events, and in face-to-face visits with alumni and senior administrators. Manage a portfolio of class officers and reunion volunteers, including the 25th and 50th reunion planning committees. Work closely with the annual giving liaisons for these classes to ensure a collaborative approach to shared objectives.
Create and manage a repository of volunteer recruitment and management tools that will ensure a quality experience for all Alumni Council volunteers, including class officers.
Create and implement a framework from which all class reunion committees, including those managed by other alumni relations officers, will work including master reunion planning timelines, templates, and other supporting infrastructure.
Serve as the alumni relations liaison for the Alumni Council's Class Programs Committee. Provide staff leadership and support to the chair and other committee members, and proactively ensure that the volunteer experience is a quality one.
Meet all recruitment and orientation goals set with the associate vice president for constituent relations, including the number and categories of volunteers recruited and the number of face-to-face constituent visits made.
Assist with the facilitation of the work of the Office of Alumni and Parent Relations to ensure that alumni and parent relations policies and procedures are consistently implemented across all programming.
Enhance event planning protocols to ensure that events continue to meet the highest expectations for quality and impact. Work with assistant directors to ensure that event planning best practices and standards are uniformly applied across all programming.
Manage key alumni and parent relations processes including the briefing process which facilitates the involvement of senior university administrators and top volunteers in alumni and parent relations activities.
Leverage data analytics, including alumni attachment scores, volunteer satisfaction indices, and alumni survey data to make recommendations to the associate vice president for constituent relations regarding program enhancements, shifts, and any needed course corrections in strategies and tactics for engaging alumni, parents, and students.
As prescribed by the associate vice president for constituent relations, represent the Office of Alumni and Parent Relations at select meetings and events.
Represent the University of Puget Sound in a consistently professional and ethical manner.
At least five years of experience working in alumni relations with a proven track record of volunteer management, as well as program management, development, and implementation;
Ability to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including alumni, students, parents, faculty, staff, and other friends of the university;
Excellent project management, organizational, and planning skills as well as superior attentiveness to detail;
Experience planning both small and large scale events;
The ability to work independently, solve problems, handle confidential information, and navigate sensitive situations;
Experience managing program budgets and expenses;
Highly developed computer skills including experience with Word, Excel, and PowerPoint as well as constituent relations software such as Millennium;
A bachelor's degree; and
Ability to respectfully work, communicate and provide leadership within a diverse campus community
Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations. This position is exempt from the provisions of the Fair Labor Standards Act. Puget Sound offers a generous benefits package. For more information, visit: http://www.pugetsound.edu/about/offices--services/human-resources/overview-of-university-benefit/. Application Deadline: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified. Required Documents:
Letter of Interest
All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment. Diversity Statement:
We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.
Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: http://www.pugetsound.edu/about/diversity-at-puget-sound/ The University of Puget Sound is an equal opportunity employer.
About Puget Sound Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nations most prestigious academic honorary society. Visit 'About Puget Sound' (http://www.pugetsound.edu/about) to learn more about the college.
As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA
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Puget Sound is a highly selective liberal arts college located in Tacoma, Washington. Founded in 1888, the University of Puget Sound is rich in history and traditions enjoyed by generations of students, faculty, and community members. Puget Sound offers a four-year curriculum in the liberal arts tradition with more than 50 traditional and interdisciplinary programs as well as selected graduate programs that build effectively on a liberal arts foundation.