About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date The First Review Date for this job is: March 26, 2019
Departmental Overview The Office for Graduate Diversity is a unit in the Division of Equity and Inclusion that assists in the recruitment, admission and graduation of students who will enrich the diversity of the graduate programs on the Berkeley campus. This involves providing academic support for these students while also working with the campus community to promote diversity and excellence at every level. The unit's primary responsibilities include providing information regarding the admission application process to potential applicants (including UC Berkeley students applying elsewhere), confidential advising, and post-graduate planning for current graduate students; conducting outreach to prospective students; coordinating events and activities such as the Graduate Diversity Visit Day for admitted students and a new Getting into Graduate School (GiGS) mentoring program for UCB undergraduates; and providing follow up assistance to and compiling data regarding past participants' current academic activities. The unit is also responsible for coordinating special projects as requested by the Vice Chancellor for Equity & Inclusion or the Deans of the Graduate Division for divisions, departments and students. The unit is a primary source in establishing policies and guidelines regarding issues of diversity. In addition, the Office for Graduate Diversity works collaboratively with Faculty Equity Advisors, Graduate Diversity Directors, the Graduate Division, and other campus colleagues on issues pertinent to increasing campus diversity. This includes new programs, academic partners (both on and off campus), and grant proposal submissions.
The Program Coordinator provides first contact and clerically driven administrative support to the unit, while also cultivating a welcoming and supportive environment.
General Administration: Schedule meetings and events; manage room reservation; make travel arrangements; process, track, and organize financial transactions such as travel, supplies, housing, venues, food, etc.; initiate purchases; ensure that back-up documentation is complete for reimbursements; serve as a liaison to Campus Shared Services; conduct work-study student hiring: manage general office needs such as: supplies, copying, and mail handling; process student awards in the Student Information Services (SIS); develop and manage efficient workflow mechanisms; create and track electronic files. Work closely with financial analyst to ensure accurate fiscal projections and expenditure.
Programming: Assist with the coordination of the Office for Graduate Diversity-sponsored programs and events, such as the unit's annual Graduate Diversity Visit Day, workshops and receptions, and the Getting into Graduate School (GiGS) mentoring program. Organize and troubleshoot logistics, prepare flyers and event materials, provide staff support for events and activities, etc. Assist with occasional evening or weekend events.
Student Information Inquiries: Respond to all general inquiries by telephone, e-mails, and walk-ins; maintain knowledge of major campus resources to direct individuals to these resources and exercise independent judgment regarding referral of situations to the Assistant Dean or other unit personnel.
Outreach Administration: In conjunction with the Assistant Director, process all outreach inquiries and maintain large mailing lists. Design and maintain unit organizational systems, and develop and update informational materials on behalf of the Office for Graduate Diversity, including working with the VCEI Office web master to ensure maintenance of current information on the web page.
Information gathering and organizing: Develop and maintain databases; follow up on information requests; compile and develop reports and presentations pertaining to all aspects of the program, but especially regarding outreach, GiGS, and the Graduate Diversity Visit Day.
Student supervision: Supervise and train undergraduate student assistants, monitor work schedules and office arrangements for student staff, graduate student workers/interns, and staff associated with the GiGS program.
Other duties as assigned by the Supervisor and the Assistant Director. This also encompasses assisting with outreach events and assisting the Vice Chancellor for Equity & Inclusion office and campus deans with special events.
Demonstrated ability to work with a diverse population that includes faculty, students, administrative staff, and constituents.
Excellent organizational skills, problem solving, and time-management skills.
Ability to work independently, and as a member of a team, problem solve, set priorities, and take initiative in defining and executing tasks with attention to detail and accuracy.
Experience providing administrative support in a busy work environment.
Outstanding written and verbal communication skills and the ability to clearly convey factual material.
Excellent interpersonal skills and the ability to exercise effective judgment in routine and complex situations. Must have skills and capacity to adjust to change, and competing work pressures.
Demonstrated ability to maintain confidentiality, and professionalism in a highly visible role.
Strong knowledge and demonstrated skill in Windows and Adobe based environments, including Microsoft Word, Excel, and Powerpoint, and ideally Photoshop, InDesign, and PDF forms, and ability to learn and use campus databases and other campus on-line and web-based systems.
Demonstrated competence in the use of spreadsheets and databases in financial analysis, fiscal management, and financial reports.
Some night and weekend availability for off-site events and meetings that occur outside the hours of 8am-5pm.
Demonstrated working experience in organizations dedicated to serving underserved populations, and a commitment to equity, inclusion and social justice.
Knowledge of academic environments in a higher education setting (especially graduate education, academic progress and/or student support issues), sufficient to complete projects with minimal supervision.
Event planning experience and knowledge of University computer systems, policies, and procedures such as Event Services, BearBuy, SIS, and Connexus.
Knowledge of University financial management systems: BFS, BearBuy and BAIRS
Works well under pressure with multiple demands and deadlines.
Works well in teams but is also self-directed.
Experience in working with multicultural community members and understanding what it means to be inclusive, create equity and demonstrate cultural humility.
Salary & Benefits The hourly salary range of the position is $24.57 - 26.90, commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.