Position: Temporary Program Coordinator Hours: 40 hours per week, Monday through Friday Pay: $20 to $22 per hour Campus: Chicago, IL Approximate start date: ASAP Approximate end date: TBD
Northwestern University has a temporary Program Coordinator position available within the Feinberg School of Medicine - Department of Obstetrics and Gynecology.
*This position has an opportunity to transition from Temporary to regular Staff (full-time, benefits eligible) based on performance/fit for the role.
Temporary Job Description:
The Program Coordinator provides oversight for all activities relating to the Undergraduate Medical Education program within the Department of Obstetrics and Gynecology, including: Administration, Evaluation, Events, Student and Faculty Support, Communication and some financial related support (e.g., expense reports, reimbursements).
This position primarily supports the clerkship and is based on the Northwestern University Chicago, IL campus, but will also be required to work one to two days ‘on-site’ approx. every 4 to 6 weeks at John H. Stroger Hospital, located at 1969 W Ogden Ave, Chicago, IL 60612, and have to pick up program materials (such as completed Evaluation forms, packets, etc.) from Stroger Hospital periodically (approx. twice a month).
Reimbursement for parking at Stroger Hospital and mileage to/from Stroger Hospital available if needed.
Responsibilities can/may include the following:
Ensure that medical students have the appropriate materials, resources and information to efficiently and effectively participate in the medical student program
Maintain and regularly update the clerkship’s print materials and handbooks, including but not limited to the Student Clerkship Handbook and Physician Supervisors Handbook
Manage Course Activities for the Core Clerkship
Support Medical Student orientations which occur every 6 weeks at Stroger Hospital (involves things such as providing tour, getting students badge access, scrub access, evaluation boxes, explain scheduling, etc.)
Proctor the Mini-Board examinations as required by the National Board of Examiner guidelines at the end of each clerkship
Revise students schedules throughout the course of the clerkship
Schedule and monitor mid-rotation feedback meetings with the clerkship director(s)
Participate in scheduled site visits to Stroger Hospital
Oversee the distribution and collection of medical student evaluations
Compile and prepare student evaluations for final grading process
Prepare student grade forms, including contribution of the various components, and document completion of the various clerkship requirements (feedback cards, H & Ps, duty hours log, patient encounter logs, observed physical exams)
May assist with recruiting patients for simulations
Type final Clerkship Director’s Grade Report for each student
Perform Support Functions for the Clerkship Director(s)
Manage the day-to-day operations of the student clerkship office (student messages, requests, appointments)
Maintain student files
Set up and maintain various electronic data systems for the clerkship
Assist with special projects by request of the clerkship director
Order office supplies
Prepare grade packets for Sub-internship Director to facilitate final student grade
Support Sub-internship Director in the various activities of the rotation
Provide documentation of CSF (Contributed Service Faculty) AWOME (Augusta Webster, Office of Medical Education) hours to participants on an annual basis
Note: Job Requires working ‘on-site’ 1 to 2 days approx. every 4 to 6 weeks at John H. Stroger Hospital, located at 1969 W Ogden Ave, Chicago, IL 60612, and pick up of evaluations/program materials from Stroger Hospital periodically (approx. twice a month).
4 years’ of administrative support or other relevant experience required
Proficient with Microsoft Office suite (Word, Excel, PowerPoint, Outlook), and overall computer skills/technical aptitude
Highly effective communication skills (written and oral)
Strong organizational skills and attention to detail
Demonstrates initiative and follow through
Ability to prioritize and balance competing priorities
Experience working in undergraduate medical education, academia, or the healthcare industry either in a provider or academic setting
Experience with human resources on-boarding type processes
Ability to identify process gaps and propose solutions
General understanding of accounting principles, experience with budgeting & financial management
Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.
Internal Number: 35662
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.