Responsible for the supervision, coaching, developing and training of the Accounts Payable team while assisting the Accounts Payable Manager with the day to day operation of the Department. Facilitate a consistent balance of workflow amongst the team while maintaining an excellent level of service to our internal customers and external suppliers.
Duties and Responsibilities:
1.Ensures timely review and payment of Manual Payment Requests, Online Payment Request Forms and Expense Reimbursements in accordance with University's policies. 2.Supervise a staff of three (as well as Student employees) in Accounts Payable. Is responsible for training, processes, data analysis and auditing. Duties also include hiring, performance reviews and staff development. Review and approve online bi-weekly time sheets of direct reports. 3.Provide timely and accurate responses to inquiries from suppliers and internal customers. 4.Ability to work and solve problems independently and perform under pressure. 5.Imports the Libraries weekly data file, ensures the files balance and resolves any issues. 6.Prepare and distribute the annual 1099 MISC and 1099R forms per IRS guidelines. Responsible for investigating and resolving any problems with the data. Maintains B-notice information. 7.Monitor internal procedures for Accounts Payable and Credit Card Audit. 8.Collaborate with the Procurement team to ensure cohesiveness of processes between the two teams. 9.Coordinate Unclaimed Property and check reconciliation 10.Provide documentation and response to inquiries related to audit requests 11.Manage weekly check runs. 12.Serve as back up for Account Payable Manager 13.Provide Continuous Process Improvements in AP Process Flow 14.Perform other duties and responsibilities as required, assigned, or requested.
Required Knowledge, Skills, and Abilities:
Bachelor's Degree is required
At least 5 years of accounts payable or financial accounting experience is required
Proficiency with Microsoft Office is required
Ensure compliance with internal controls, University Policies and Procedures and IRS requirements
Strong written and verbal communication skills
Ability to prioritize multiple tasks in a fast-paced environment with focused attention to detail
Ability to make independent decisions in accordance with the Universities policy
Strong analytical skills and the ability to propose positive business solutions to problems
Ability to handle confidential information in a discreet, professional manner
Self-motivated positive team leader with ability to interact with individuals at all levels, internally and externally
Preferred Knowledge, Skills, and Abilities:
Supervisory experience is preferred
Oracle and Coupa experience preferred, but not required
Knowledge of Marquette University processes
Internal Number: 11289
About Marquette University
Marquette University is a Catholic, Jesuit university located near the heart of downtown Milwaukee, WI, that offers a comprehensive range of majors in 11 nationally and internationally recognized colleges and schools. A Marquette education offers students a virtually unlimited number of paths and destinations and prepares them for the world by asking them to think critically about it.