The Career Development Center (CDC) at Skidmore College provides access to counseling, programs/events, online resources, networking, internships, and jobs to all current students and alumni in support of their individual career development goals. The CDC is seeking a Staff Assistant to provide administrative support of a responsible and complex nature assisting seven Masters' level professionals. The Staff Assistant will:
Maintain day-to-day office operations including managing the front desk reception area, examining and answering correspondence, processing and prioritizing office communications, answering telephone and e-mail, scheduling appointments, and managing purchasing of items large and small
Work closely with the Associate Dean to maintain and monitor the CDC budget, with direct responsibility to order, record and verify expenditures, including preparing purchase orders, check requests, and end-of-month credit card audits
Manage the CDC's main database, Handshake, including insuring the accuracy of student accounts by uploading latest student records from the Registrar's office, approving employers and jobs, posting internships and jobs, and setting up on-campus interviews
Gather and compile data through Handshake to produce specialized reports and documents
Maintain the CDC's website including update existing content, create new content, evaluate monthly website analytics report, and coordinate design with the Office of Communications
Assist with supervision and training of front desk student staff
Oversee the administration of the Susan Hirsch Schwartz Award fund
Respond to and/or direct inquiries in person or on the telephone; access and work with other staff to resolve issues from students, alumni and employers
Assist Associate Director of Employer Outreach with on-campus interviews and information sessions
Maintain schedules, calendars, and appointments, including organizing meetings and events (preparing agendas, minutes, equipment, catering, rooms, information packets, and follow-up activities)
Perform complex computer functions including word processing, data collection, analysis of information, and creating visual and graphic presentations
Maintain files, records, receipts, and other office documents
Bachelor's Degree or equivalent coursework or experience in a relevant field with four years' administrative experience
Exceptional skills in Excel, database management, website maintenance
Ability to communicate effectively, verbally and in writing
Advanced organizational skills with high attention to detail
Ability to prioritize, organize, and perform multiple work assignments simultaneously
Experience and interest in higher education
Skidmore College is committed to being an inclusive campus community and, as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of race, color, creed, religion, gender, age, national or ethnic origin, physical or mental disability, military or veteran status, marital status, sex, sexual orientation, gender identity or expression, genetic information, predisposition or carrier status, domestic violence victim status, familial status, dating violence, or stalking, or any other category protected by applicable federal, state or local laws.
Employment at Skidmore College is contingent upon an acceptable background check result.
Internal Number: 2647
About Skidmore College
Skidmore is a highly selective liberal arts college with a reputation for its creative approaches to just about everything. With its relatively small size and student-faculty ratio, the College is a close-knit academic community. Skidmore is known for its faculty of teacher-scholars devoted to the instruction and mentoring of undergraduates; approximately 2,400 talented men and women from some 47 states and 46 countries.In the universe of selective, private liberal arts colleges, Skidmore's distinctiveness is expressed in the statement that "Creative Thought Matters". This idea reflects not only the historical strength of the College's programs in the fine and performing arts but also the understanding that creativity is required for achievement in any area of human endeavor.The city of Saratoga Springs is widely recognized as one of America's great communities. It is located in the foothills of the Adirondack Mountains, within a three-to-four-hour drive from New York City, Boston or Montreal. Travel & Leisure calls Saratoga Springs one of "America's Greatest Main Streets" as well as "one of the best college towns in the nation," Money Magazine says it's one of the nation's top 100... places to live, and Princeton Review describes it as a "perfect college town." It's a community rich in history and tradition. Famed mineral waters, a Revolutionary War battlefield, and the nation's oldest thoroughbred racetrack represent portions of that history. Also, it's a community of arts and culture. The Saratoga Performing Arts Center (SPAC) is the summer home to the New York City Ballet, Philadelphia Orchestra, and a performing venue for top rock and jazz musicians.The Skidmore College community awaits your arrival, so if you welcome challenges and are interested in making a difference, come join us!