Rutgers, The State University of New Jersey, is seeking an Administrative Assistant (AA) for the Rutgers' School of Management and Labor Relations (SMLR). This position provides administrative support to the Masters in Human Resource Management Programs, both traditional and online by coordinating and performing the administration of programs, projects, and/or processes and by organizing and coordinating unit operations. The AA works under broad supervision, within established work parameters, with occasional direct instructions. This position carries out routine and non-routine tasks with occasional review of work outputs by supervisor.
Among the key duties of this position are the following:
Prioritizes work, resolves routine conflicts and issues, and implements administrative procedures for unit.
Greets visitors and students and provides routine and non-routine information and explanations.
Creates informational materials; provides general unit supporting analysis, and data; prepares, processes, and controls records, statistics, reports and documents.
Schedules appointments, arranges and coordinates design and logistics for events and meetings.
Serves as liaison within and outside unit.
Minimum Education and Experience:
Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, and/or report writing principles and practices.
Required Knowledge, Skills, and Abilities:
Must be able to work independently with a clear understanding of the department's mission, values, and vision, handling routine and non-routine work with minimal supervision.
Good communication skills, and computer literacy
Exceptional organizational and interpersonal skills
Ability to adapt to new/changing technology necessary to support the program
Ability to handle multiple responsibilities and dead lines
Ability to handle sensitive and confidential information
Two years relevant experience in an administrative function.
Advanced knowledge of Microsoft Office Suite and use of Adobe Acrobat DC.
Microsoft Office Suite, Cornerstone, IMS, Grad Portal, Adobe Acrobat DC, Access, Sakai, Inkscape and Affinity Photo.
Posting Number: 19ST1782
Location: Livingston (RU-New Brunswick)
Internal Number: 86807
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.