UCSD Layoff from Career Appointment: Apply by 03/14/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 03/26/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Alzheimer's Disease Cooperative Study (ADCS) consists of 5 cores, 22 committees, 37 research sites that are members of the consortium/Steering Committee, and an additional 40 or more research sites located across the U.S. and Canada that participate in one of more trials coordinated by the ADCS. Annual funding for the ADCS grant is approximately $10 million. The ADCS provides expertise in developing Alzheimer's disease related protocols and is the coordinating center for multiple clinical trials of varying sizes and complexity under subcontracts funded by NIH and clinical trial agreements with industry.
Under general supervision, the administrative assistant will be responsible for providing administrative support of day-to-day operations for the ADCS. The administrative assistant supports a fast-paced work environment, and daily responsibilities shift as needed. Day-to-day business operations include scheduling meetings, member and staff communications, purchasing clinical and office supplies, travel planning, reconciliation and reimbursements, preparing scientific reports and documents, and using UCSD specific systems such as MyPayments, MyTravel, Marketplace, etc.
Excellent organizational skills; ability to work on projects with competing deadlines and to establish goals and workload priorities; flexibility in dealing with people and competing demands.
Strong analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution.
Demonstrated understanding of basic accounting principles. Strong math skills to calculate travel, purchase orders, budgets, etc.
Experience in scheduling travel arrangements, reconciling travel reports, and completing travel reimbursements.
Experience with coordinating, maintaining, and arranging complex calendars for meetings, events, programs, and appointments. Experience with event management preferred.
Ability to assist in scientific grant proposal preparation and progress report preparation.
Basic knowledge of general laboratory supply needs that comes from previous experience in an academic laboratory setting.
Strong computer skills using PC and Macintosh, Word, Excel, PowerPoint, Adobe Acrobat. Proven working knowledge of CTMS, EndNote, NCBI PubMed, and QuickBooks.
Solid interpersonal skills, including tact, diplomacy, and flexibility. Proven written and oral communication skills to communicate ideas and issues clearly, concisely and accurately.
Ability to interact effectively with diversity of people at all levels within University and externally to promote positive working relationships and to achieve the organization's goals and objectives.
Ability to work independently and prioritize tasks to learn quickly exercise good judgment, and take initiative. Excellent critical thinking skills are a must.
Experience in supporting high-level scientific professionals in an academic environment.
Working knowledge of UC policies and procedures regarding disbursements, travel, and purchasing.
Graduation from college with a Bachelor's degree. Experience with clinical trials and an understanding of Alzheimer's Disease preferred.
Working knowledge of UC policies and procedures regarding disbursements, travel, and purchasing, as well as online systems such as MyPayments, MyTravel, Marketplace and Blink.
Employment is subject to a criminal background check.
May be required to work some evening and weekend hours as well as occasional overtime to meet deadlines.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.