The Budget Specialist will provide financial and administrative support to Department faculty and administrative office staff. The position will report directly to the Sr. Administrative Manager.
Specific Duties & Responsibilities:
Process travel and expense reimbursement requests for faculty, staff, and non-employees using SAP or Petty Cash Vouchers for expenses stemming from sponsored and non-sponsored business activities.
Accurately prepare, code, and process purchase requests using the quickest and most appropriate purchasing mechanism such as Hopkins e-marketplace, and non-standard shopping carts.
Distribute goods and process related goods receipts verifying proper invoicing to Accounts Payable to ensure 3-way match and timely payment processing.
Process vendor invoices for expenses and/or services utilizing on-line check requests.
Liaise with external entities, procurement, and accounts payable for vendor record generation.
Serve as subject matter expert on the SAP Purchasing module and University financial and purchasing policies.
Monitor and reconcile the non-personnel charges of all sponsored and non-sponsored accounts using BW reporting and SAP transaction system.
Train departmental faculty, staff and students on the required documentation for each SAP transaction.
Distribute new award budgets as needed.
Work with Finance team on grant milestone items.
Assist with maintaining department key database and j-card access.
Use time-management techniques daily to triage and monitor email(s) and workflow systems to process documents and requests in a timely manner.
Maintain accurate and complete records and documentation in electronic filing system following guidelines for record retention, storage, compilation, coding, updating, and purging.
Operate office equipment such as scanner, personal computer, photocopier, to manage e-mail, electronic calendar and other forms of electronic media.
Keep abreast of University policies and procedures and communicate as appropriate via written or oral correspondence to internal and external customers.
Deposit checks and post to proper accounts.
Respond to student group inquiries to verify account balances and transactions or locate and resolve discrepancies.
Provide support for other financial/administrative services of the department as needed.
Other duties as assigned.
Minimum Qualifications (Mandatory):
High School Diploma/GED.
Three years of related administrative and/or budget experience.
Related coursework at the college level may substitute for experience to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special Knowledge, Skills, and Abilities:
Strong organizational skills, analytical and problem solving abilities and attention to detail.
Ability to maintain confidentiality.
Ability to work in a fast paced environment.
Ability to work with flexibility on several tasks simultaneously.
Proficient in the use of Microsoft Office (i.e. Word and Excel).
Strong interpersonal and communication skills, both oral and written.
Demonstrated customer service skills.
Ability to work for periods of time without immediate direction.
Ability to prioritize own work.
Strong mathematical ability.
Classified Title: Budget Specialist Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.25 to $23.72 per hour Employee group: Full Time Schedule: M-F, 8:30-5:00 pm Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001486-Dept of Chemical and Biomolecular Engrg Personnel area: Whiting School of Engineering
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.