As the region's only Level I Trauma center, Harborview Medical Center (HMC) is well known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD, Center for Advanced Reconstruction and Rehabilitation (CARER), and mentally-and medically- vulnerable populations. In addition to the centers of emphasis, HMC serves a mission population for King County. Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region. HMC is owned by King County and managed by the University of Washington (UW) and serves as a training site for UW's School of Medicine. The UW is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. Harborview Medical Center has an outstanding opportunity for a full-time, day shift, HUMAN RESOURCES COORDINATOR. Under the general direction of the Directors of Environmental Services & Linen, Parking & Commuter Services, and Nutrition & Food Services, this position provides technical, clerical, and consultative support to the associated departments with HR processes, especially the recruiting, interviewing/hiring, and onboarding processes. This position provides a high level of customer service and professionalism as department representative, working closely with hiring managers, general staff, UW Human Resources, potential employment candidates, and third-party organizations, across multiple departments within the EVS, Parking, and NFS areas. This position will develop, document, and implement new approaches, processes and standards as needed, to support recruitment and employment, as well as participate in/complete the related daily operations. This position may educate or train others in HR policies, processes, and/or systems. This position may manage sensitive information and/or assist in sensitive situations, in relation to human resources, and so must be able to employ discretion, tact, respect, and escalate appropriately. RESPONSIBILITIES:Track and monitor submissions of job postings and requisitionsFollow up with relevant staff as necessary (Manager, Director, Assoc. Administrator, HR recruiter) to move requisition forward in processPost internal job advertisement flyers, as required, track date of posting to maintain compliance with hiring requirementsMaintain department profile and create and maintain postings, on third party recruitment sites, including submitting and updating listings, coordinating and managing interview requests submitted through site, responding to questions submitted by interested individuals through site, troubleshooting, reporting site issues to vendor, etc.Follow up with HR recruiters to acquire candidate resumesRetrieve resumes from Workbench/HR recruiter and distribute to hiring supervisorsMonitor screening/interview process across departments to ensure timely progress in filling open positionsNotify selected candidate of offer, confirm acceptance, confirm candidate has created UWHires profile, gather information for background check and provide to HR as needed, advise candidate on next stepsNotify HR of accepted offers, follow up on background check status as neededSubmit necessary access requests for new employeesAssist with coordination of new employees' orientation to department processes and policiesEnsure employee completes necessary compliance and onboarding requirements in a timely manner through tracking and follow up with new employee or department supervisor/manager as neededExplain HR, department-specific, and general organizational policies and procedures to staff; help staff navigate these processes efficiently and effectively when necessary; route and escalate issues as appropriate to help ensure smooth day-to-day staffing operationsMaintain accurate and complete screening/interview records and all related necessary documentation for employee filesWork closely with departments' assigned HR specialists on all HR-related activitiesWork closely with departments' management on all aspects of the recruitment, screening, hiring, and onboarding processes; report out to department leadership on status of requisitions and candidates currently in the screening and hiring processes; identify and suggest process improvements in HR-related activities to department leadershipCoordinate and represent departments through participation in recruitment events such as job fairs and other outreach activitiesPOC for employment and outreach relationships with outside organizations, such as Seattle Housing Authority and WorkSourceFile employee status-changesCreate and maintain candidate screening and interview materialsCreate and maintain tracking tools, including spreadsheetsAccess, extract, and interpret HR and/or payroll data from various systems as required; can include Workday, HBIPerform other duties as requiredThis position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.REQUIREMENTS:Requires High School/ GED AND two years of office or administrative support experience OR an equivalent combination of education and/or experience.DESIRED:Experience in HR or RecruitingExperience in on boarding employees
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.