1. Manages special projects ranging from academic to financial from inception to completion, which requires quantitative analysis, independent research, and the proposal of resolutions or conclusions. Creates and envisions programmatic initiatives and communication strategies. 2. Designs and develops communications strategies for special projects. Develops and exercises a keen understanding of the multiple audiences and contributing University offices involved in a given project to ensure that individual communications are rolled out within a structure planned in advance and with appropriate communication among key stakeholders. 3. Envisions, creates and authors a wide variety of sensitive and high-level written materials. Serves as coordinator and executor for a range of internal and external committees. May participate in decisions regarding committee work. Advises panelists on precedents and prior actions. 4. Serves as Secretary for committee(s), manages informal and formal resolution processes and voluminous correspondence. 5. May supervise the work of project coordinator and administrative staff. 6. Serves as liaison to other departments on all communications. 7. Contributes to design, organization, and maintenance of department website. 8. May perform other duties as assigned.
Preferred Education: Five years of experience in an executive assistant capacity or equivalent combination of experience and education. Experience with complex calendaring and travel coordination. Experience working within an international and/or academic environment.
Preferred Education, Experience and Skills: Five years of experience in an executive assistant capacity or equivalent combination of experience and education. Experience with complex calendaring and travel coordination. Experience working within an international and/or academic environment.
Required Skill/ability 5: Demonstrated initiative and follow-through on projects, taking ownership for assigned functions. Well-presented, superior interpersonal skills and professional demeanor. Proven customer service orientation and interpersonal skills that displays a helpful and positive attitude.
Posting Position Title: Senior Executive Assistant
Required Skill/ability 3: Excellent attention to detail, sound, independent judgment, high degree of organizational and planning skills. Highly developed oral and written communication skills with proven ability to communicate effectively with a wide range of constituencies, while maintaining a high level of discretion and confidentiality in a complex, fast-paced environment.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Executive Assistant
Required Skill/ability 1: Demonstrated high-level administrative and financial support skills, including calendar management. Excellent oral, written, and editorial skills. Demonstrated ability to ensure that communications are accurate and thorough.
Required Skill/ability 4: Demonstrated flexibility and agility. Reacts to new situations appropriately and adapts readily to changing work demands. Ability to balance many projects simultaneously while maintaining professionalism. Demonstrated ability to adapt and respond positively to unique, unforeseen or unusual circumstances.
Required Skill/ability 2: Highly proficient in MS Office, including Word, Excel, PowerPoint, and Outlook. Demonstrated ability to learn other computer applications easily. Ability to proofread documents for accuracy and completeness.
Bachelor's Degree in a related field and four years of related work experience or an equivalent combination of education and experience.
Internal Number: 54294BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.