Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT II , Mechanical Engineering , to provide comprehensive support for two professors and one senior lecturer. Will respond to inquiries; monitor and order supplies and equipment; process journal vouchers, requisitions, purchase orders, and requests for payment; monitor and reconcile accounting statements; investigate and follow up on purchasing/accounting discrepancies; coordinate events such as luncheons and recreational activities for the labs and class trips; assist with orienting new students, staff, and visitors; input and maintain web content; schedule appointments, meetings, and travel arrangements; process travel reimbursements; assist faculty and teaching assistants with the preparation and organization of materials for courses; assist in creating a welcoming and well-organized office environment; create filing systems and monitor for efficiency; and perform other administrative, financial, and clerical duties as necessary to support faculty activities.
REQUIRED : a high school diploma or its equivalent; a minimum of three years' office or related experience; excellent interpersonal and communication skills and the ability to work effectively with people at all levels; excellent organizational and word processing skills, including ability to handle multiple tasks simultaneously; ability to work independently as well as part of a team; ability to prioritize and problem solve; experience with arranging travel, paying invoices, ordering supplies, account reconciliations, and expense reimbursements; proficiency with Microsoft Office; and willingness to learn new software. Bachelor's Degree preferred. Job #17217-5
Internal Number: 17217
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature